To allocate a payment to a purchase invoice in VGM, follow these steps:
Go to the "Financial" tab and select "Purchase Invoices."
Choose the invoice from the list that you wish to allocate a payment to, double-click on the chosen Purchase Invoice to open it.
Navigate to the "Payments" tab within the invoice.
In the "Payments" tab, click "new purchase payment."
Specify the payment details including the date, payment type, payment amount, and reference if required
Click "Save" to allocate the payment against the invoice.
Allocate Payments with Existing Credit:
If you have an over-payment or credit against a particular supplier, you can use the Purchase Payments option to allocate that credit.
On the "Purchase Payments" tab, you'll see a list of payments you've allocated that have left an over-payment.
Click on the drop-down arrow to view the invoices that the payments have been allocated to.
Select the invoice you want to allocate the payment to. The remaining balance will populate the 'Allocate amount to current Purchase Payment' box.
Adjust the balance if necessary and click "Allocate" to place this payment against your Purchase Invoice.
A message may appear to advise you of the current credit held against the supplier. Any remaining balance can be left for future allocation to a different Purchase Invoice.
