Overview
The Purchase Orders screen lists every purchase order (PO). Besides creating and receiving POs, you can filter the list, group POs with tags, export them to Excel and print labels for the products you expect.
When to use it
You want to find POs received or arrived on certain dates.
You want to group POs, for example by priority or carrier, with tags.
You need labels for incoming products before they arrive.
Prerequisites
Your role has the Purchase Orders page permissions you need: Tag for tags, Product Label and Purchase Order Label for labels.
Find purchase orders
Go to PO & Receiving > Purchase Order. Use the filters above the grid to narrow the list. Besides the standard filters, you can filter by Actual Receiving Date, Actual Arrival Date and Tag, in both standard and advanced search. Filters can be combined.
Use tags
Select one or more POs in the grid.
Click Tag.
Assign an existing tag, create a new one, or remove a tag from the selected POs.
Rule | What happens | Example |
Tags per PO | Up to 4 tags on one PO | Urgent, Carrier A, Q4, Retail |
Tags per account | Up to 1,000 different tags | — |
Editing a tag | The change applies to every PO that uses the tag | Renaming “Urgent” to “Priority” renames it on all its POs |
Deleting a tag | The tag is removed from every PO that uses it | — |
Tag column | The grid shows the tags of each PO in the Tag column | — |
Export to Excel
Click Export to download the filtered list, up to 100,000 rows. The export has one row per PO line, and the PO details repeat on each line’s row.
Column | What it shows | Example |
Order Code, Type, Status | The PO, its PO type and status | PO-1001, Purchase Order, Started |
Warehouse, Client, Vendor Name | Where, for whom and from whom | Main, Acme, Global Supply |
Total Amount, Total Quantity | PO totals, repeated on each line | 250.00, 30 |
Reference Number | The PO’s reference number | REF-889 |
Order Date, Create Date | When the PO was ordered and created | 2026-11-12 22:40 |
Receipt Date | The Actual Receiving Date. Filled only for Completed POs | 2026-11-13 09:15 |
Planned Arrival Date, Actual Arrival Date | The arrival dates on the PO | 2026-11-15 |
Product Name, SKU, Pack Type, Pack Quantity | The product on the line and its ordered quantity in the line’s pack type | SKU-100, Case, 2 |
Price per Item, Purchase Price | The line prices | 12.50, 25.00 |
💡 Tags aren’t included in the export. Filter by Tag first to export only the POs with a tag.
Print labels
You can print labels from the grid or from a PO’s product lines.
From the grid
Select one PO. The Label menu is turned off when more than one PO is selected.
Click Label and choose Product Label or Purchase Order.
From the PO’s product lines
Open the PO and go to Step 2 Products.
Select the lines you need labels for. Label is turned off until a line is selected.
Click Label. For product labels, turn on Use as Line Quantity to print one label per unit on each line.
Example: Lines with quantities 2, 4 and 1 print 2, 4 and 1 labels with Use as Line Quantity on. Labels are counted per line, not added up across lines with the same SKU.
Label | Limit | Example |
Product labels | Up to 1,000 PO lines per PO | — |
PO labels | Up to 2,000 PO lines per PO | — |
To change the label layout, see Design a Product Label.
Large POs
The product lines of a PO are shown 5 per page. Use the pager below the lines to move between pages, or type a SKU in Find PO Detail by SKU to find a line. Number of SKU and Total Qty above the lines always count the whole PO.
Common questions
Why doesn’t my export match the number of POs on screen? The export has one row per PO line, not per PO, and it follows the current filters.
Why is the Label menu greyed out? On the grid, more than one PO is selected. On the product lines, no line is selected.
Can I see billing charges on a PO? Yes. See Displaying Billing Charges in Shipment & Purchase Order Screens.