During a notarization session, you can add placeholders (tags) directly from the toolbar at the top of the document.
These placeholders are filled either by the signer or by you (the notary).
Available placeholders
| For the signer: |
 | Signature |
 | Signer's initials |
 | Checkbox |
 | Text input |
| For the notary: |
 | "Fill in here" flag |
 | |
 | Free text (for names, dates, or notes) |
 | White rectangle (to white out any information you may want to remove) |
How to add placeholders
All placeholders are available in the toolbar at the top of the document.
Select the tag you need (e.g., Sign, I.N., checkbox, etc.)
Click anywhere in the document to place it
Adjust size or position if needed.
Assigning fields to the signer
To make a field visible to the signer:
Place the field in the document
Click on the field
Click Assign to Primary Signer
Note: You cannot edit or delete information entered by the signer, and the signer cannot edit your inputs.
Editing placeholders
After placing a tag, you can:
Resize or move it
Change colors and text size (for text fields)
Adjust opacity (for flags)
Delete it using the trash icon
Using the “Fill in here” flag
The Fill in here flag helps guide the signer.
Select Fill in here from the toolbar
Place it in the document
Adjust size, position, or opacity if needed
Notary seal and certificate
A valid notarization requires both a notary seal and a certificate.
Attach a certificate
Select the notarization type (Acknowledgment or Jurat) in the right panel
The certificate is applied digitally and is embedded in the document (it does not appear as a separate page)
Loose-leaf certificate
You can also add a separate loose-leaf certificate page, but only if templates are uploaded to your profile
If needed, you can upload your own certificates in your profile under Notarial Templates.
Placing and defining a notary seal
Select the Notary seal from the toolbar
Click to place it in the document
Each seal must then be defined individually:Click on the seal
Select the service type (Acknowledgment, Jurat, Oath, or Copy)
Until this is done:
The seal will remain highlighted in red
You will see a message prompting you to define all stamps
If you have multiple seals, use Find Stamp at the top to move between any that still need to be defined.
Once defined, the seal will display correctly with a transparent background.
Note: Selecting a certificate in the right panel does not automatically apply it to placed seals — each one must be defined.
Cost of notarization
The cost depends on your plan, the number of notary seals placed in the document, and who pays for the session (notary or signer).
You can see the total in the OneNotary Fees section.
All changes made during the session are recorded in the Audit Trail, which is embedded in the finalized document.