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Adding or editing student transcripts
Adding or editing student transcripts

A new student transferred to your school? Amazing! Let's edit their transcript to include their transfer courses!

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Written by jmc training
Updated over a week ago

The Grading module in jmc Office is the central hub that contains student transcripts. Student grades are populated to their transcripts from the student's schedule, but when a student transfers in from a different school their transcript needs to be edited to include transfer courses! Administrators can go in and edit transcript information such as the term, grade, how many credits the class is worth, and select that the student has transfer courses!

Get started in jmc Office and head to Grading > Transcripts > Edit Student Transcripts

Step One: Select the student to be edited by entering their name in the "Find" field.

Step Two: Click the "Add Record" link to add a course to the student's transcript, or click the "Edit" link beside an existing course you'd like to change.

Helpful Tip: If adding a new record select the correct school year using the "Year" drop-down list.

Step Three: Select the term and course taken from the appropriate drop-down list to include them on the student's transcript.

Helpful Tip: To create a transfer course on a student transcript visit this article to learn more.

Step Four: Select the grade the student received in the course from the "Grade" drop-down list.

Step Five: Place a checkmark in the "Transfer Credit" checkbox to add the course as transfer credit.

A few fun facts

  • If you do not place a checkmark in the "Transfer Credit" checkbox and bring it up to date, it will be deleted!

  • If the credits earned and attempted are different than what is specified enter the override earned and attempted credits in the corresponding fields.

Step Six: Place a checkmark in the "Stu In GPA" checkbox if the student is eligible for Cumulative GPA.

Step Seven: Place a checkmark in the "Stu In GCR" checkbox if the student is eligible for Graduate Credit.

Step Eight: Enter any course or state-specific information in the appropriate fields to ensure accurate state reporting.

Step Nine: Enter a note in the "Comment" field to add detail to this transcript record.

โ€‹Step Ten: Click the "Save" or "Update" link to record your changes to the student's transcript or click the "Cancel" link to discard your entry.

Step Eleven: Click the "Print" button to create a copy for future reference or click the "Export" button to export it to a CSV file.

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