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Verify your elementary and middle school schedule
Verify your elementary and middle school schedule

After scheduling students into classes double-check that section enrollment numbers are what you expect using the "Course Data List" report.

Jacob Van Scoyoc avatar
Written by Jacob Van Scoyoc
Updated over a week ago

Verifying the accuracy of students' schedules is an essential step after scheduling them into classes. The “Course Data List” report in jmc Office provides a convenient way to review the number of students enrolled in each class section. By including important details such as course number, name, term, period, enroll (student count), days, teacher, room, and req/elec (required/elective status), you can thoroughly assess the correctness of the schedules. Utilizing sorting and filtering options further facilitates organizing the report and identifying any discrepancies in enrollment numbers. If inconsistencies are found, adjustments can be made by modifying course terms and rescheduling students as needed.

Log into jmc Office and go to Schedules > Course > Course Data List to make effective use of the "Course Data List" report and ensure that student schedules are accurate and aligned with your expectations.

Step One: In the "Course Data List" report, select the "Course Schedule Info" radio button to include the following information in your report:

  • Course Number: the number of the course

  • Course Name: the name of the course

  • Term: the class’ scheduled span during the school year

  • Period: the period of the day the class meets

  • Enroll: the number of students scheduled and enrolled in the course, for example 10/10

  • Days: the days of the week the class meets

  • Teacher: the name of the teacher assigned to the class

  • Room: where the class meets

  • Req/Elec: identifies whether the course is required or an elective

  • Block: the number of consecutive periods the class meets

Step Two: Select the "Course Number" or "Course Name" radio button in the "Sort By" box to sort the report.

Step Three: Select the "Ascending" or "Descending" radio button in the "Order By" box to sort the report in ascending or descending order.

Step Four: Place a checkmark in the "Only Include Courses With Students Enrolled" checkbox to skip courses with no students in them.

Step Five: Click the "Preview" button to preview the report of classes with your selected criteria.

Step Six: Verify the information in the report to ensure your schedule looks correct.

Helpful Tip: The two numbers in the "Enroll" column for each class section represent how many students are scheduled into the class and how many students were assigned the class. The two numbers should match each other. If they don’t match, head back to Schedules > Course > Edit Course Data, enter the course number in the find field, and double-check the "Term" information for that course to make sure you have created different terms (for example Sem 1 and Sem 2). After correcting any errors, you will need to reschedule students into classes.

Step Seven: Click the "Print" button to print the report for later reference or click one of the export buttons to export course data to a CSV file.

  • Create Course Export: export course data

  • Create Sections Export: export course section data

  • Create Teacher Sections Export: export teacher section data

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