Bank Accounts is where you configure your school's bank account information for check printing, reconciliation, and transaction matching.
Bank account fields
When you set up a bank account, you provide:
Bank name — the financial institution
Account name — a friendly name for the account
Account number — the bank account number
Routing number — the bank's routing number
Account type – the bank account type
Opening Balance - the beginning balance for the fiscal year you begin using the application
Next check number — the starting check number for printing
Linked Asset Fund – the internal asset fund created in Account Setup
Once the account is added, other options will be available by clicking on the account.
Reconciliation link
The last reconciled month field on the bank account corresponds to the Reconciliation area. When you reconcile a bank account, the system records the month here so you can always see how current your reconciliation is.
Optional notes can be attached to each bank account, including links to reconciliation records.
Check stock options
You can choose between two types of check stock:
Pre-printed stock — checks that already have your school's information printed on them
Blank stock — plain paper that the system prints in full, including MICR (magnetic ink character recognition) information at the bottom for check readers
Check layout
The system offers preset check layouts. You choose which layout your school uses — options include layouts with images and names, or layouts where everything prints in a standard format.
Signature plates
You can upload signature plate images — digital signatures that print automatically on every check generated from that bank account. For example:
Upload the principal's signature and the bookkeeper’s signature
Every check printed from this bank account includes both signatures automatically
If a principal changes, you upload a new signature plate for the new principal. If multiple signature plates exist, you can select which one to use from a dropdown when printing.
Why bank accounts are separate from fund accounts
Bank accounts have additional information that fund accounts don't need — routing numbers, check numbers, reconciliation history. Fund accounts just organize money by purpose. Bank accounts track the actual money at the financial institution and are what you reconcile against.
> Think of it this way: Your bank account is your checkbook. Your fund accounts are like envelopes of cash at home — some for groceries, some for laundry, some for dry cleaning. You reconcile your checkbook to the bank, not to the envelopes.
Other account types
In addition to your primary bank account, you can set up:
Treasury / pool investment account — a reserve or "rainy day" fund
Investment account — funds held to earn interest