Deposits is where you group posted receipts together and create a deposit to take to the bank. After you've recorded receipts, you use Deposits to mark which receipts are being deposited together.
Think of it like preparing a bank deposit slip: you select the receipts (checks and cash) you're bringing to the bank, and the system creates a printable deposit record with a deposit number.
Creating a deposit
To create a deposit:
Go to Deposits → New Deposit.
Select the bank account the money is being deposited into. (Defaults to the main checking account and typically shouldn’t be changed).
Choose the deposit date (defaults to current date).
Select receipts to include: The system shows all posted, undeposited receipts. You can mark all to deposit everything at once, or select individual receipts.
Verify the balance: The system shows that the selected receipts balance correctly. You can deposit all receipts at once or just one or two if you're depositing at different times.
Click Create Deposit to save it.
Deposit details
Each deposit record includes:
Deposit number — a unique identifier for the deposit.
Date — when the deposit was created.
Bank account — which account the money went into.
Total amount — the sum of all included receipts.
Breakdown by payment type — how much was cash, check, and online/credit card.
Once a receipt is included in a deposit, its status changes from Posted to Deposited, and the associated deposit number appears on the receipt for easy reference.
Printing a deposit slip
You can print a deposit slip from the deposit record. The printed slip shows the deposit number, date, bank account, total amount, and the breakdown of cash, check, and online totals.
Partial deposits: You don't have to deposit all receipts at once. If you need to deposit just one or two receipts at a time, you can select only those. The remaining receipts stay as undeposited and can be deposited later.