After recording receipts, funds remain in an undeposited state until grouped into a finalized bank deposit. Creating deposits in Edlio Accounting ensures that internal bookkeeping records align perfectly with your physical bank deposit slips.
Viewing the Deposits Manager
Navigate to Receipts > Deposits. The deposits table lists all past finalized deposits, total amounts, deposit dates, and reconciliation statuses:
đĄ Best-Practice Adoption Tip: Always run physical bank deposits at regular intervals (e.g., weekly or whenever undeposited funds exceed $250). Finalizing deposits in Edlio Accounting on the same day the physical deposit is taken to the bank prevents bank reconciliation discrepancies at month-end.
Building a New Bank Deposit
To create a deposit slip, click the blue New Deposit button in the upper right corner:
Bank Account: Select the target bank account from the dropdown menu. Only undeposited receipts assigned to this bank account will populate for selection.
Deposit Date: Set the date the deposit will be taken to or processed by the bank.
Description: Add reference notes (e.g., "Weekly Activity Deposit - Oct 14").
Select Receipts: Review the available undeposited receipts table. Use the payment method filter tabs (All, Cash, Check, Card) to verify your physical currency counts against the receipts.
Check Boxes: Select the checkboxes for each receipt included in the physical deposit. The Deposit Summary sidebar automatically recalculates the total deposit amount and receipt count.
Create Deposit: Click Create Deposit to finalize the transaction and print the official deposit summary slip.
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