Overview of Student Obligations in Edlio Pay
Unlike standard store merchandise (which any parent can freely purchase), Obligations are assigned fees tied directly to a specific enrolled student's ID number. Common examples include overdue textbook fines, damaged Chromebook repair fees, lost athletic uniforms, class graduation dues, and course lab fees.
đĄ Best-Practice Adoption Tip: When parents log into Edlio Pay, any outstanding obligations assigned to their child's Student ID are highlighted automatically on their home screen. For annual fee collection (such as class fees or athletic registration), importing your obligations roster prior to the first week of school dramatically accelerates collection timelines.
Creating an Individual Obligation Item
To establish an obligation product in Edlio Pay:
Navigate to Products and click + Activity/Obligation.
Enter the Activity Number, Name (e.g., 2026 Senior Graduation Fee), and description.
In the Price Type dropdown, select Obligation.
Select your Fund Account and assign a Category.
Save the product.
Importing Student Obligations in Bulk
For district-wide or school-wide obligations, use the bulk import workflow:
From the Pay Management Dashboard, select Import/Export.
Click Obligations Import or Import Summary Obligations.
Download the standardized CSV import template.
Ensure your file contains the required columns:
Student_ID,Activity_Number,Amount_Owed, and optional student name fields.Upload your CSV file. The system validates the student IDs against your master roster.
Click Process Import. The fees immediately attach to the student accounts and become payable online.
Tracking and Exporting Payments
To review collection progress or update your local student information system (SIS):
Navigate to Import/Export > Export Obligation Payments.
Select the date window and download the payment reconciliation file to import back into your SIS ledger.
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