Full Admins, Directors, and Commissioners can create and manage Multi-Team Events directly from the Teams product via the Settings tab. This feature allows you to create and assign one-time events—like meetings or coaching sessions—to multiple teams across selected groupings, seasons, or even organization-wide, without the repetitive setup of creating the same event for each and every team. Events will appear on individual team calendars and in the mobile app for team members to view.
After events are created, they can be tracked in a centralized table with filtering, bulk edit/delete options, and clear level indicators for easy management. They must be updated centrally by Admins for consistent control and visibility. Follow the steps below to create and manage multi-team events for your organization:
Creating Multi-Team Events
1. From the navigation, select Settings >Teams > General > Multi-Team Events tab.
2. Using the Program and Season dropdown menus, select where you would like to apply the event.
If GLOBAL is selected, the event will apply to all teams in any active season.
If a Program is selected, then the event will apply to teams in active seasons within that program.
If a Program and Season are selected, then the event will only apply to all teams within that program and season.
3. Next, click on the mini menu, then select Add New Multi-Team Event.
4. Add the event name and event details.
Note: If a program and season were selected, you can narrow down the event to apply to specific groupings or teams by selecting the Levels/Teams area and using the season structure to deselect/select the appropriate groupings or teams.
5. Once complete, click Save.
6. Once saved, the event will display in the Multi-Team Events table view and will be viewable to team members on their Team Calendar and the mobile app. If Send Notifications is selected, then team members will receive a notification about the event.
Modifying Multi-Team Events
Multi-team events can only be modified via the Multi-Events Team view, not from individual team calendars or the mobile app. Attempting to edit on the team calendar or mobile app will result in a message directing members back to the Teams > Multi-Team Events area to make changes.
1. To modify a Multi-Team Event, click on the edit icon to edit events in the series.
2. If you wish to edit event details such as time or location, select Edit Entire Group and modify event details as needed. Click Save once complete.
3. If you wish to make edits for a specific team:
When the delete icon is selected for a specific team, the event will be removed from the team’s calendar, but all other events in the series will remain.
If an event is edited for a specific team, the event will be removed from the series and treated as an individual event.
4. To remove a Multi-Team Event, click on the delete icon to remove the entire series. A confirmation message will appear on the screen. Select Remove to delete the series or Cancel to exit.
Viewing & Filtering Multi-Team Events
The Program/Season dropdowns can be used to view Multi-Team Events after they have been created.
To view all events, set the program dropdown to GLOBAL.
To view all events for a program, select the program from the dropdown and the season dropdown to their default.
To view all events for a specific season, select the "Program" and "Season" from the dropdown menus.
To view events for specific groupings, once in the Program and Season, use the Season Structure to drill down to specific groupings.