Need to charge a Household an extra fee? Like a program upgrade, a late fee, or a uniform bought after registration closes? Admins can add these charges from the Household Management page.
Adding a Debit from Household Management
1. Go to the Household and on the Household Information page, scroll to Household Debits. Select Add New Debit.
2. Enter a debit title and debit amount. You can also add optional details: household member, remarks, season, and accounting code.
If you pick a season, a dropdown shows all seasonal fees. The debit links to that fee for future reporting.
3. By default, the Household Admin gets an email about the new debit. Uncheck the box if you don't want to send it.
4. Lastly, check the box if you want to allow the debit to be paid in installments, then choose the number of installments.
5. Click Save.
Once saved, the debit appears in the Household Debits table. You can edit or delete it from there anytime.
Note: When you move a registration to a different season, a pop-up automatically asks if you'd like to add a debit for any extra charges.
How Families Pay a Debit During Registration
If a Household has an open debit, they'll see a notification when they log in to public registration (or during proxy registration). It shows the debit's title, amount, related member, remark, and season.
From here, they can:
Continue – Closes the notification and starts registration from the beginning. The debit will be added to their cart along with any current registration fees.
Proceed to Checkout – Skips ahead to pay.
Each debit appears as its own item in the cart and shows up separately during order review and payment.
How Families Pay a Debit via Email
If email notifications are turned on, the Household Admin gets an email when the debit is created. From there, they just click the link in the email, log in, and pay.
Click here for a guide to send to parents on how they can pay a debit.
Once paid, the payment date is saved in the Household Debits table, and the order appears under the Household's Order tab.
