To begin locating referees, click on the Referees tab at the top of the page and select All Referees from the left side menu to view, add, and manage referees.

The All Referees view will display a list of all referees within your organization. Details such as name, system ID #, USSF ID #, referee status, contact information, etc., are listed for each referee. The search box can be used to find a referee using any search criteria related to the referee. The mini menu located in the upper right-hand corner can be used to export referee data as needed by your organization.

Referees can be in the following statuses:

Navigate to the Referees tab at the top of the page and locate the All Referees link on the left side of the page. From this view, you will see all of the current referees and can create referee lists for use in assigning games.

Table columns can be configured under the All Referees view to show/hide specific columns of data as needed for your organizational purposes. This includes showing or hiding referee grade levels and or any custom referee data.

Use the mini menu and select the export icon to export the current referee info on the page. Export options include print, save to PDF, or export to a CSV file.

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Bulk update referees to either Active or Inactive in just a few clicks.

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Unlimited lists may be created by full admins and assignors to categorize groups of referees based on any criteria, such as grade level, region, etc. These lists will be available to optionally limit the entire possible scope of referees to the season when making assignment selections. Click on the Referees menu option at the top of the page, and the Assignor Lists left side menu to view and manage Referee Lists for use by assignors.

To create a new Referee List and add referees to existing lists:

2. You will be automatically directed to the All Referees table, where you can search, sort, or filter for particular referees.

3. Once you have identified a referee to add to a new list, click on the mini menu and use the Send Referees to List option.

4. You can now either add the Referee to an existing list or create a new list.

5. To remove a referee from a list, below the row actions columns, click on the delete button icon adjacent to the referee’s name.

Based on the season, location, or club-specific permissions defined by the full admin, assignors will use the filters on the Game Assignment view to find and assign referees to games. Depending on the assignor’s permission, they may not have access to all games within their organization.

Use the filters at the top of the page to find the games that need assigning. To include a filter, turn its switch ON and select the criteria you wish to use for the filter. Below is an overview of the current filters. You are able to mix and match filters as necessary in order to locate games that need assigning.

When opening the Assignments tab, the filters will automatically default to display games from the current day to two weeks in the future.

To update this, click on the current Date/Time/Days filter and make adjustments to the date range, specify exact times, and/or select specific days of the week.

Once all selections are made, click out of the list of filters and select Run Filters to view your results.

To narrow down the list of game assignment statuses, move the slider on the Status filter to On and select the game assignment status to filter by. For example, if you wanted to view all games that have been declined in the past week, you would set your Date/Time/Days filter to the correct week range and use the Status filter to select all Declined games that need attention.

Once all selections are made, click out of the list of filters and select Run Filters to view your results.

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To narrow down the list of game dates within locations, move the slider on the Location filter to ON and click on ALL to open up all available options. Use the arrows next to each region and location name to view the game surfaces and select the appropriate level (full region, location, or surface).

Once all selections are made, click out of the list of filters and select Run Filters to view your results.

To narrow down the list of game dates within specific leagues and/or divisions within a Season, move the slider on the Season filter to ON and click on ALL to open up all available options. Use the arrows next to the League and Season name to view the division structure and select the appropriate level (full season, gender, age group, or entire division).

Once all selections are made, click out of the list of filters and select Run Filters to view your results.

To narrow down the list of games by game number, move the slider on the Game filter to ON, input the game number(s), and hit enter. As they are input, the game number(s) will populate below the text box.

Once all selections are made, click out of game number(s) and select Run Filters to view your results.

To narrow down the list of games by their club, move the slider on the Club filter to ON and select to search for games within specific clubs based on whether teams are designated as home or away.

Once all selections are made, click out of the filter and select Run Filters to view your results.

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If you would like to reuse certain filter combinations, you can name and save applied filters by clicking the mini menu next to the Saved Filters dropdown and clicking the Save New Filter button. You will be prompted to provide a name for your filter and to save your entry.

All filters are user-specific and cannot be shared across logins. Use the dropdown to retrieve an unlimited number of saved filters to assist in the assignment process.

Games are grouped into "Surface Dates," which will include all games for a specific field. Click any surface date to expand and display its games. Up to 25 surface dates may be seen at a time.

The first step to filling a position is to define which set of referees you want to use for assignment purposes. Individual positions can be assigned by clicking on the Empty button adjacent to the game details. A dialog box will display on the screen and, by default, load a list of eligible referees to fill the assignment. You can choose to expand the list of referees to include non-eligible and unavailable referees for more options.

Referees will be in the following statutes for eligibility/availability:

To view or hide the age, grade level, or custom referee data, use the checkboxes next to Display Options to turn the display on or off. Selected display options will display next to the referee’s name in the dropdown if the setting is On.

There are several ways to find referees to assign to a game.

3. Use the Random button to randomize your selection from the list of referees. The system will pick a referee at random based on the display options selected.

4. Use the Limit candidates to an Assignor List option to use any one of your pre-created list of referees.

5. Additionally, on the game assignments view any filled positions may be used to fast-assign by dragging the referee's name into an EMPTY spot.

Note: When assigning referees to games, if disqualification criteria are set for a role, any referees matching those values are NOT included when assigning per game, even if including non-eligible or unavailable referees.
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To remove a referee from a role:

To replace one referee assignment with another:

3. To move a referee from one position to another within the same game, on the Game Assignment view click and drag the referee to the new assignment within the same game. This will MOVE the referee from one slot to another.

If there is a conflict, you will see what the specific conflict is once you place the referee in that assignment slot:
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4. To clone a referee from one game to another, click and drag the referee to the new assignment slot across games. This will CLONE the referee from the first assignment into a second assignment in the new game.

Note: If there is a conflict, you will see what the specific conflict is once you place the referee in that assignment slot as above.

All game assignments must be sent by the Assignor after the desired selection is made. There are two ways to send game assignment invitations.
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Send at the game/position level

Send some/all pending game invitations

The initial view of game days will display a quick overview of the assignment status. The display will include a count of unassigned roles as well as a count of accepted, invited, and declined assignment invitations.

Full Admins and Assignors can update the game invite assignment status for games in the past and future on behalf of a referee by clicking the menu icon next to any assigned referee in the assignments view and then clicking Edit Status.

From here, indicate the Accept or Decline status for the assignment on behalf of the referee. If you are declining an assignment on behalf of a referee, you must enter a reason for declining.

In order to provide flexibility, the ability to modify role assignment details for individual games is available. Details such as role pay or game reporter can be added to individual games and not affect all games within the season. To begin editing assignment details for individual games, use the down arrow to expand and view the game details, and then click the edit icon within the game listing.

To modify assignment details for existing roles for an individual game:

3. The current assignment role information will display. See below for an overview of the role attributes. Edit the role as necessary and click Save.

Edit Assignment Role Overview

4. The changes to the role will apply to this game only. When any modifications have been made to an individual game’s role configurations, on the Game Assignment view, below the edit icon, the word ‘CUSTOM’ will appear as an indicator that there was a change made.

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Configuring disqualifying referee criteria for roles will prevent any referees from being selected for game assignments. This configuration can be set up so that under no circumstances can those referees be selected for a particular game role. Follow the steps below to configure:

1. On the Game Assignments view, use appropriate filters or saved filters to locate the game. Use the down arrow to expand and view the game details, and then click the edit icon within the game listing to modify.

2. The Edit Assignment view for the respective game will display on the screen. Click on the edit icon across from the role you wish to modify. If a referee has already accepted or been invited to the role, they will need to be removed before any changes can be made.

3. On the Edit Role Assignment dialog box, use the Rating Level Disqualification menu to select which criteria would disqualify a referee from the role. For example, if the Beach Soccer Referee option is selected, this would mean that a referee who has a Beach Soccer License on their profile would be disqualified for assignment to the role.

4. If the checkboxes for No US SOCCER - SAFETY Levels or No US SOCCER - REFEREE Levels are selected, this would mean that the referee must have at least one of the safety or referee level criteria associated with their profile to be qualified for the role.
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5. Once the disqualifying criteria have been chosen, click out of the selection menu to view the Edit Role Assignment view to review the role preferences. Once complete, click Save.

Note: If modifications made within this role are needed for multiple games, please contact your Full Admin about updating the game crew template for future use.

Referees will be removed from any future assignments if/when their Rating Levels are updated, thereby causing them to be in violation of the established disqualifying criteria. A notification will be sent to the referee and assignor alerting them that, due to disqualifying criteria, the referee will be unassigned and removed from the assignment.

To add a new role for an individual game:

4. The new role will be added for this game only. When any modifications have been made to an individual game’s role configurations, on the Game Assignment view, below the edit icon, the word ‘CUSTOM’ will appear as an indicator that there was a change made.

Note: If this role is needed for multiple games, please contact your Full Admin about adding this role to a game crew template for future use.

Admins, assignors, and referees can take advantage of a Self-Assign and Accepted > Available feature. This feature provides a greater level of assignment flexibility by allowing referees to proactively search for and assign their own games instead of waiting for games to be assigned to them.

Both Assignors and Full Admins have permission to turn this on at the game-level template.

3. Check the Self-Assignable box and click Save. You will then be taken back to the Edit Assignments view for the game, and click Save to update the changes made to the role for the game.

4. As roles are set to Self-Assign mode, a Self-Assign indicator will display when viewing the game day roles in the Assignment view.

If self-assign has been enabled for any game roles, referees will have access to a view for Self-Assign on their referee page. This view will display all self-assign enabled games that the referee is eligible and available for (grade level, registration status, blackout dates, and region/map preferences are all taken into account).

This view will also display games that have been set from Accepted > Available by referees.

The search box at the top of the list, or the ability to sort and filter available when clicking on the column headers, can help narrow the list of game roles open for Self-Assign. Clicking the Accept button in the game role row will complete the Self-Assign action.

The game will appear on the calendar view for referees. ‘The Assigned By:’ section will indicate if a game was self-assigned.

For Accepted > Available eligible game roles, there will be a switch on the game detail view accessed via the referee calendar.

When the Set As Available mode is set to On, the game detail entry on the calendar will turn pink. It will be removed from the referee’s calendar once the game role is accepted by another referee.
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Setting an Accepted assignment back to Available will place the game back into the Self-Assign list for another referee to Accept. If the game assignment is not accepted by another referee in advance of the game start time, the original referee will remain assigned and is still responsible for completing the assignment.

The game role in the assignment view will remain in an Accepted status for any games set to be available by a referee.
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3. Games for the respective competition and season will be listed on the screen. Use the search box or column filters to locate specific games within the season. Click on the game number to view the Referee Game Report.

4. The Referee Game Report will display and show all the details as submitted by the game reporting referee.
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Note: When Assessors are determining the referee assessment grade values for each referee per game, they do not grade themselves.