Use this screen when you want to produce a Draft Period End ( a preview of the real thing) or are ready to Close a Period.

Important! To help you with your period end, we provide a period end closedown service which you can buy. For more information, contact Pebble Support.

Prepare for closing the period

Ensure that you have completed all the tasks you need to before you close a period.

What can I do before I can close a period?

There are preparatory tasks you should do before you close a period:

  • Determine which accounts are to be closed / archived, marked out of use.

  • Clear any closing balances which are not required in the next financial period by using Transactions > Transfer between Bank Accounts.

  • Determine which accounts are to be retained with their balance in the next financial period.

  • Reconcile all bank accounts up to or beyond the close date.

  • Print a list of cancelled transactions.

  • Check that your bank and user account balances match, using Administration > View Opening Balances.

Produce a draft period end

  1. Select Administration > Period End.

  2. Enter the Period Beginning Date (the start date of the period you want to close).

  3. Enter the Date to date (the end date of the period you want to close).

  4. Click Preview.
    The Account Summary for the Period is displayed.
    Use this screen to review the draft account summary report for the period.
    Section 1
    The report shows summary income and expenditure for the period with calculated excess.
    Section 2
    Shows the balance brought forward into the new period and the balance carried forward from the previous period, with a summary of movement in and out during the period.
    Section 3
    Shows the amount owing to the fund and owed by the fund at the close of the period.

  5. To print the Summary report, click Print.

  6. Click Proceed to Period End when you are happy to produce a hard copy of your accounts summary to be signed off by your auditors.
    Your Draft Period End Reports are found in Administration > Period End Closedown in the Archive section of the screen, at any time, by clicking on the hyperlinks for each report.
    A Draft Period End has NO entry in the Closed column.
    Warning! Do not proceed to the Final Period End until you have the accounts verified and signed off by your auditors.

Close a Period

Warning! We recommend that you don’t confirm your period end until you have previewed it and checked the figures are correct with your auditors.

  1. Enter the Period Beginning Date (the start date of the period you want to close).

  2. Enter the Date to date (the end date of the period you want to close).

  3. Click Confirm.
    Note: If you are closing from the Summary report, click Proceed to Closedown and then Confirm.
    Your balances will be brought forward to your new period.
    Your Final Period End Reports are found in Administration > Period End Closedown in the Archive section of the screen, at any time, by clicking on the hyperlinks for each report.
    A Final Period End has ** in the Closed column.

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