The Book by Setup flow flips the traditional booking logic — instead of starting with a date and checking what’s available, clients start by selecting the setup they want to use. This is great for creators who already know their preferred room, production format, or vibe — and want to build their session around it.
Everything from services to availability dynamically adapts to the setup the client selects.
🔍 Where it appears:
On the booking landing page, under:
“Book by Setup”
🔢 Step-by-Step: Book by Setup Flow
Step 1: Choose Setup
The client is presented with all the active setups the studio has published — each with:
Setup name
Image or video thumbnail
Short description
Number of seats supported
Setups are ordered based on the studio’s preferences in Appearance → Section Reordering, and they reflect only those tied to at least one active room and service.
Once a setup is selected, the rest of the flow is scoped only to the services and add-ons tied to that setup.
Step 2: Choose Base Service
After picking the setup, the client sees all the base services available within it.
These are the core session types (e.g. "Audio Podcast Only," "Podcast + Video," "Livestreaming")
Each service includes:
A name
Price (based on default duration)
Description
🧠 Base services only appear here if they’ve been tied to the selected setup in the Admin Panel.
Step 3: Choose Date, Time & Duration
Once the base service is selected, the client picks their:
Preferred date
Time window and exact time
Session duration
✅ Availability is based on:
The setup’s connected room(s)
Any active slot blockers
Studio-wide availability hours
Existing bookings and buffer times
If the selected time is no longer available, it will be grayed out or removed from the dropdown.
Step 4: Add-Ons + Upgrades
Now that time is locked in, the client is shown:
Any upgrades linked to the selected base service
These appear in a pop-up and are meant to suggest high-value add-ons commonly used with that service.The full add-on list, filtered by what’s visible and tied to the selected setup
Add-ons can be:Per session, per hour, or custom-unit priced
Subject to minimum quantities (e.g., “minimum 2 reels”)
🧠 Add-ons that are marked as invisible in booking flow are only available to admins during manual bookings.
Step 5: Booking Notes (Optional)
If the studio has enabled Booking Notes, the client will see a text field to provide context or requests — like:
Guest names
Special tech needs
Topics or goals
Anything the studio should prepare in advance
Step 6: Terms, Payment & Confirmation
Before submitting the booking, the client will:
Enter any promo code
Review the pricing breakdown (with VAT if applicable)
Agree to the studio’s Terms & Conditions
Enter card details and pay (if required)
Or submit a booking request if Pay Later is enabled
If not logged in, the client will be prompted to create an account before the booking completes.
✅ Summary:
Book by Setup puts the creative experience first. It’s the ideal flow for clients who care about where and how they’ll record — and want to build their session around that setup.
It dynamically respects availability, ties services and add-ons together based on admin configuration, and gives the studio the flexibility to guide clients toward the best sessions for their needs.
Let clients choose the vibe first — and the calendar second.