A Setup is more than just a label — it's the core structure around which your services, availability, and add-ons revolve. When clients begin booking (especially when using the Book by Setup flow), this is the first thing they interact with.
Think of Setups as the “formats” or “session types” your studio offers — like:
“Audio Podcast Setup”
“Podcast + Multi-Cam Video”
“Livestream Interview Setup”
“Creator Booth for Solo Shoots”
Everything else (services, add-ons, rooms, calendars) gets tied to the Setup — so it's absolutely central to how Podyx works.
🔍 Where to find it:
Admin Panel → Setups
🧠 Why Setups Matter
Setups are:
The first step of the booking flow in Book by Setup
The filter that determines what base services and add-ons a client can select
Tied to specific rooms (only rooms assigned to that setup will show availability)
The key to visual presentation — each setup includes images or GIFs, seating capacity, and formatting to help clients understand what they’re choosing
No Setup = No Booking Flow.
Without a setup, your services and add-ons will never appear in the client view.
🛠 Creating a Setup — Step-by-Step
1. Add Basic Info
Name (e.g. “Video Podcast Setup”)
Thumbnail Image (shown in the booking flow)
Tag the number of seats supported
2. Assign Rooms
Each setup must be tied to at least one room.
This determines:
Which physical spaces are available to book this setup in
What time slots appear in the booking calendar
You can assign the same setup to multiple rooms if needed — and once one setup is booked, the others setups in the same room are automatically taken out of availability.
3. Tie Base Services to the Setup
Only the base services you link here will show up when this setup is selected.
Each base service:
Has its own name, price, duration
May have upgrades (recommended add-ons that appear as a popup)
✅ You can reuse the same base service across multiple setups — for example, “1 Hour Recording” can be available in both “Audio” and “Video” setups.
4. Tie Add-Ons to the Setup
Only the add-ons you connect to the setup will appear in the booking flow when that setup is chosen.
Add-ons can:
Be priced per session, per hour, or by custom logic
Be visible or invisible (for admin use only)
Have minimum quantities (e.g. 2 reels minimum)
Be manually attached later by admins
🧠 If an add-on isn’t tied to the setup, it won’t appear — even if it’s marked visible.
🔄 Where Setups Appear
In the Book by Setup flow (client chooses setup first)
As the second step in the Book by Date flow (after date/time is selected)
On your landing page as clickable options
In Bundles, to filter which setups can be used for redeeming sessions
🎨 Customizing How Setups Appear
From the Appearance tab, you can:
Reorder how setups appear on the landing page
Match setup thumbnails to your branding
Preview how the booking flow looks for each setup
✅ Summary:
Setups are the engine that drives your booking experience. They control what’s shown, what’s selectable, and what’s possible in every client session.
Once you’ve created at least one setup and tied it to a room, you unlock the rest of your service structure.
It all starts with the setup. Once it's built, everything else falls into place.