Create your Podyx admin account. The 30-day free trial needs no credit card.

Choose your plan and how you will collect payment (Stripe, Square, or Pay Later) at signup. This sets your pricing and fees.

Log in to the CMS, your Admin Panel.

Sketch your studio on paper first: your rooms, your setups (the scenes clients actually book), your services and add-ons, and their prices.

Set your currency in Settings, Payment before you price anything.

Have your assets ready: logo, brand colors, terms and conditions text, and for card payments a Stripe or Square account.

Enter your studio name, address, contact details and website.

Set your timezone and your date and time formats.

Set your tax rate, tax label, and whether tax shows throughout or only at checkout.

Add each physical space and give it a clear name.

Add the address so the map preview works.

Connect each room to a Google Calendar, a dedicated sub-calendar per room is cleanest. The sync is two-way.

Name each setup and assign it to the right room or rooms.

Set the total seats available in that setup.

Link the base services and add-ons it offers. Come back to this once you have created them.

After you click Save and Publish, the image field appears. Add photos or GIFs as previews.

Set up a guided tour as the visual entry to your booking flow, so first-time visitors see the space before they book.

Define each session's name, price, and short and long description.

Use the highlight label to put a marketing frame or slogan around a service.

Attach recommended upgrades, the optional pop-up add-ons at checkout.

Name and describe each add-on.

Set a minimum quantity where it applies.

Mark each as publicly visible or admin-only.

Set the price unit: per session, per hour, per booking, or custom.

Link add-ons to the setups where they should appear.

Define your weekly open hours, for example Monday to Friday, 10am to 6pm.

Add exceptions for holidays and special closures.

Set minimum session duration and booking increments.

Set your buffer time, the gap kept after a session for turnaround.

Set your cut-offs: how far ahead people must book, and how late they can cancel or reschedule.

Add booking notes, optional or mandatory, shown before checkout.

Connect Stripe or Square, or enable the Pay Later request flow.

Confirm your currency and tax display correctly at checkout.

Fill in your company details, tax label and footer note.

Set your numbering format: prefix, series, starting number, annual reset.

Add any custom billing fields, such as a client VAT number, collected at checkout.

A money refund is always the full amount, and an admin can issue one at any time.

A client who cancels before your cut-off time is refunded in full automatically.

To give back only part of an amount, issue store credit. Podyx does not do partial money refunds.

The payment processing fee is not returned when a booking is refunded.

Upload your logo and favicon.

Set your brand colors, font, and light or dark theme.

Choose your button corner radius.

Upload your email banner so client emails are branded too.

Set your hero image and headline.

Add a short elevator pitch and how-to-book instructions.

Set separate cover images for desktop and mobile.

Drag your sections, setups, bundles and subscriptions, into the order you want, leading with what you most want to sell.

Point booking at your own web address so the experience stays on your brand.

Add your full long terms and your short checkout terms.

Confirm both appear at checkout. Clients must accept both before paying.

Set your website title, the browser tab name, and SEO description.

Add your share image for when the page is posted.

Add your Google Tag ID for analytics, and your social links for the footer using full URLs.

Review the system emails Podyx already sends: confirmations, reminders, receipts. Edit their wording.

Create your own custom emails: Reminder, Follow-up, Re-engagement, and Subscription cancellation.

Enrich your client and guest profiles with private notes, background, social and podcast links.

Set a daily briefing schedule so your morning email covers the day's bookings, client preferences and guest details.

Confirm your Google Calendar two-way sync is live.

Connect Zapier, triggers and actions, to wire Podyx into Notion, Slack, email and more.

Embed your setups, services, add-ons or bundles directly on your own website.

Create one or more bundles with names and descriptions.

Use the highlight label to give each a marketing frame.

Set the session duration and what is included per session, base service plus add-ons.

Create tiered packages, for example 3, 5, 10 sessions.

Image fields appear after Save and Publish. Use bundle landing pages in your campaigns.

Anchor a recurring plan on a base service and set its session duration.

Offer multiple tiers, and include per-session or one-off add-ons that justify the higher tiers.

Set the billing cycle and configure rollover for unused sessions.

Create a code and pick the discount type: percentage, fixed amount, or free session.

Scope it to specific setups, services and bundles.

Set an expiry window, and use partner codes as a trackable affiliate channel.

Learn the credit ledger: issue credit as a smarter alternative to a refund, and as a loyalty or affiliate reward.

Every add and use is tracked, so how much a client has left always has a clean answer.

Build rules: peak surcharge, off-peak discount, duration, VIP or specific customer, and loyalty.

Set precedence by dragging rules in the Pricing Rules tab. The rule nearest the top wins.

Use the Slot Override button at the top right for a rule that overrides everything else on a single slot.

Invite your operators and staff, and assign each a role and permissions.

Set how much access Podyx support has to your CMS: full, read-only, or none. Keep it narrow and open it only when you need help.

Calendar, Sessions (your operational record) and Purchases (your financial one).

Conflicts, Clients, Guests and Slot Blockers.

Dashboard analytics for revenue and utilization, and the Audit log for who did what.

Book by date, by setup, and via a bundle.

Try it both logged out and logged in as a client.

Use Stripe test mode or the Square sandbox for the payment.

Reschedule and cancel as a client, and issue a refund, full money and a partial one as credit.

Check the email confirmations and the calendar invites land correctly.

Choose how to share it: standalone URL, embedded, or a hyperlinked button.

Put it on your website, your socials and your DMs, and watch the bookings come in.

Keep an eye on the Conflicts tab, check your Dashboard, and read your daily AI briefing.