Please note: This is a general guide. We recommend consulting with an expert in FSC certification.
We recommend setting up a data model for your FSC certification, so you can easily monitor how complete your data is. Additionally, create custom data fields for the datapoints not already available in your system.
Supplier information
The following datapoints are in addition to what we usually recommend. Always remember to have at least a unique ID for each supplier. For each supplier, the following datapoints must be collected:
Datapoint | Description |
Certificate type | Type of FSC certificate. |
Certificate Numbers | FSC certificate number(s) belonging to the supplier. |
Certificate Validity start date | Start date of the certificate’s validity period. |
Certificate Validity end date | Expiry date of the certificate’s validity period. |
Certificate Verification Records | Documentation of how and when the certificate was verified. |
Product data
The following datapoints are in addition to what we usually recommend. Always remember to include at least a unique product ID and a supplier ID, so that products and suppliers can be linked. For each product, the following datapoints must be collected:
Datapoint | Description |
Product name | Name of the product. |
Product ID | Internal product number or ID. |
Net weight | Net weight of the product. |
Gross weight/volume | Gross weight or volume of the product. |
Wood species | Type of wood used. |
Scientific name | Scientific (Latin) name of the wood species. |
Common name | Common (Danish/English) name of the wood species. |
HS code | Harmonized System customs code. |
Country of Origin | Country where the product originates. |
Certification type | Type of certification (e.g., FSC). |
Certification claims | FSC/PEFC claims related to the product, e.g., “FSC 100%”, “70% PEFC certified”, “FSC Mix Credit”. |
Product group classifications | FSC product group classification, e.g., “W2”, “W5”. |
Supplier ID | Reference to the supplier (must match the supplier sheet). |
Product description | Additional product description. |
Purchase and sales orders
Note that data must be collected both at the order level and at the order line level. For purchase and sales orders, the following datapoints must be collected:
Datapoints per order: | Description |
Order ID | Your internal order reference number. |
Supplier ID | Must match the supplier IDs in your supplier database. |
Transaction Date | Actual date of purchase or sale – important for certificate validity verification. |
Document Reference Numbers | Invoice numbers, delivery notes, etc. – used for audit trail. |
Datapoints per order line: | Description |
Product ID | Product ID per order line – must match your product database. |
Quantity | Quantity per order line. |
Certification claims on documents | Exact FSC/PEFC claims as stated on the purchase/sales documents (may differ from product master data). |
Certificate numbers referenced | Which supplier certificates were referenced on the transaction documents. |