Non‑PEAC (Previously XFS) Lease Deals: What Sales Needs to Know
PEAC (Previously XFS) remains the preferred lease provider for XBS. However, a corporate‑wide exception now allows certain existing third‑party lease deals to remain with the current lease vendor if they meet specific criteria.
Below is a simple overview of when a deal can stay with a non‑PEAC (Previously XFS) vendor, what Sales must submit, and the required process.
When Can a Deal Stay with a 3rd‑Party Lease Vendor?
This applies only to existing transactions with third‑party lessors (USB, Wells, DLL, CIT, etc.).
All three criteria below must be met:
Existing 3rd‑party lease only
New deals must use PEAC (Previously XFS).Contract must be at least 75% through the original term
Early churn does not qualify.Variance must be greater than 5%
The variance is the difference between the trade‑up amount and the buyout quote, calculated as a percentage of total funding.
Exceptions to the above would be:
PEAC Decline - (XFS Exception Approval still required to process transaction)
A Business Case for why the customer should stay with 3rd party lenders. These are ONLY acceptable for current customers.
Example (based on $100,000 total funding):
$1,000 variance (1%) → Move deal to PEAC (Previously XFS)
$5,000 or more variance (5%+) → Deal may stay with current lease vendor
Important: If the deal does not meet this criteria, the upgrade amount can no longer be used and the deal must move to PEAC (Previously XFS). Customer Preference is NOT a valid reason for a 3rd party lease request.
Lease Exemption Requirement (Required for Qualifying Deals)
If the customer meets the exemption criteria above, Sales must complete an additional step:
Submit a Credit Approval notating that you need a different bank & Lease Exception.
OSS team will review when the credit is requested. Business Ops Admin will get the exception approval and will upload it into the deal uploads under Lease Exception Form.
This step is required in order to bypass WinHelper rules.
Required Process:
Sales continue to request buyouts through PREO.
OSS will review all buyouts to see if they meet the 75/5 rule
If the criteria is not met, the deal must stay with PEAC
If the deal qualifies, OSS must:
Submit the credit request in PREO as usual with a note that Lease Exemption is needed and what bank they're requesting.
If credit was already approved with PEAC and sales needs to change to a different vendor then the sales manager needs to send a business case to: XBS.US.PresignatureEscalations@xerox.com
Depending on if credit has already been approved by PEAC or not (If not we still must follow the process to submit the credit approval to PEAC first) once that decision comes back OSS will then submit a credit application to get the approval from the existing lease company.
Once OSS receives the 3rd party approval, they will notify XBS.US.PresignatureEscalations@xerox.com.
Business Op Admin submits for the exception and attaches in PREO in the Lease Exception Form Section of PREO.
Business Op Admin will approve or decline the 3rd party credit request depending on the outcome of the exception.
Business Ops Admin will notify OSS via the PREO chat of the decision.
If the deal qualifies: OSS will update the buyout to the trade-up amount in PREO proposal.
OSS Validation reviews to ensure nothing has changed since the Buyout/Exception was received.
Sales Reminders
Include a note in Lease Credit Approval so OSS requests credit from the correct company.
OSS will still run credit under PEAC (Previously XFS) using the submitted credit application.