Release date: April 29, 2026
Version: 2.1.2
With version 2.1.2, we focused on three things: speeding up invoicing, enhancing reports, and fine-tuning the little details you deal with every day.
This update introduces project & client favorites, label pairing, customizable grid views, quarterly filtering, direct "Mark as Billed" actions from time reports, customizable invoice layouts with internal notes, and a more powerful invite flow.
1. Favorites & Navigation
Building on the Global Favorites we shipped in 2.1.1.
⭐ Project & Client Favorites
You can now favorite individual projects and clients — not just navigation pages. Each project and client now has a "star" icon in the third-level navigation that adds it to your Favorites sidebar section.
How it works:
Click the star icon on any project or client to add it to Favorites
Click the star again to remove it
No maximum limit — favorite as many as you need
Why you'll love it: Jump straight to your most active client projects from anywhere in the app. No more drilling through menus.
Where to find it: Any project or client → Star icon in the header
2. Time Tracking & Labels
🏷️ Pairing Labels to Projects & Clients
You can now link specific labels to projects and clients — and primaTime will use them to filter the label input on time records.
How it works:
Link labels in the project or client details
When creating a time record, only those linked labels are shown in the label input — pulled from both the project and client (unique labels merged, no duplicates)
If at least one label is linked, automatic label-prefilling from a Task is disabled (your linked labels take precedence)
Why you'll love it: Cleaner label inputs, better data quality, and consistent reporting. Each project shows only the labels that actually belong to it.
Where to find it: Project details / Client details → Labels section
3. Tables & Views
📐 Table Custom Views
Save your filters, sorts, grouping, and column settings as custom sub-views on any grid.
How it works:
All sub-views can be dragged to set their order — saved automatically
Sub-views are private to the user who created them
Entity sub-views support duplication (1:1 copies, even the name)
Custom sub-views can be renamed and deleted
Set any sub-view as your default — it opens automatically next time
Only one default at a time
System sub-views (e.g., project details) cannot be removed or renamed — only repositioned
Why you'll love it: Save your favorite views once, switch between them instantly. No more rebuilding the same filters every Monday morning.
Where to find it: Any table → Sub-view tabs
📑 Smarter XLSX Exports
Exports of grouped data now use multiple sheets for better readability and analysis.
When time records are grouped:
First sheet: Summary per group (e.g., per client — total hours, total amount)
Subsequent sheets: Individual time records for each group
Example: Time records grouped by client
Sheet 1: Apple Inc — 10 hours / 1,000 EUR; Google — 100 hours / 30,000 EUR
Sheet 2: "Apple Inc" — all individual time records
Sheet 3: "Google" — all individual time records
Also applies to entity exports — Users, Projects, Clients, Labels, Tasks. The first sheet shows the summary; the following sheets show each entity's time records.
Why you'll love it: Open the file and immediately see the big picture, then drill into any group without filtering. Perfect for client billing reviews and audits.
Where to find it: Any report or grid → Export → XLSX
🔧 DataGrid Refinements
A round of polish across all data grids in the app:
Cleaner group focus state — no more blue fill on open group headers
Reduced row hover intensity for less visual noise
Lines between columns and a divider between group title and first row
Group title and group columns now use consistent typography
Header height matches row height (40px) for visual balance
"Sum:" prefix added to summary rows
NULL groups always sorted last in exports
1-click to open entity / modal across all grids
Why you'll love it: A cleaner, more readable grid — especially when you're scanning lots of data.
4. Finance & Invoicing
The biggest area of this release. Quarterly filtering, direct billing actions, and full control over how invoices look.
📅 Quarter Period Filter
A new "Quarter" period filter is now available everywhere month filtering already works. Select Q1–Q4 for any year, or use the quick presets "This quarter" and "Last quarter."
How it works:
Choose Quarter as the period type
Use This quarter or Last quarter for instant selection
Select a specific year, then pick the quarter (Q1: Jan–Mar, Q2: Apr–Jun, Q3: Jul–Sep, Q4: Oct–Dec)
Filter state is URL-compatible — share or bookmark filtered views
Why you'll love it: If you invoice quarterly, this saves you from manually defining date ranges every time. Faster, more reliable, and consistent across all modules.
Where to find it: Anywhere a month filter exists — Reports, Dashboards, Time tracking views
✅ Direct "Mark as Billed" in Time Reports
You can now turn time records directly into invoices or billing reports — without leaving the Time Reports view.
How it works:
Bulk-select the time records you want to bill
Choose either the Invoice or Billing report icon
The document is created automatically in the background, with the next number in your sequence
A snackbar appears with a direct link to open the new invoice or billing report
Multiple clients? No problem — primaTime creates one invoice per client automatically. If your selection covers 3 different clients, you'll get 3 invoices.
Edge case: If selected time records have no client assigned, the actions are disabled with a tooltip explaining why.
Why you'll love it: What used to take multiple steps now takes two clicks. Bulk-bill an entire client's month with a single action.
Where to find it: Time Reports → Bulk select time records → Invoice / Billing report icon
💼 Invoice Management Enhancements
Invoices and billing reports now offer full layout customization — perfect for adding legal info, payment instructions, or internal context.
📝 Internal note
A new internal note field, available on both Invoices and Billing Reports. Visible only to your team — never included in the PDF export sent to the client.
Default state: Off
Use it for: Reminders, status notes, client-specific context
🏷️ Customizable header
Add a custom header at the top of any Invoice or Billing Report. Set a global default in Settings, or override per document.
Default state: On (can be hidden)
Configurable: Per-document or globally in Settings
📜 Customizable footer
Add a custom footer (legal text, payment instructions, thank-you message, etc.). Set a global default in Settings, or override per document.
Why you'll love it: Your invoices finally match your brand and processes — without needing to edit a PDF after export.
Where to find it: Invoice / Billing Report detail → Header, Footer, Internal note fields. Defaults: Settings → Billing
🔍 Finance Dashboard — "Uninvoiced Entries" filter
Quickly identify which clients still need to be billed.
How it works: A new filter on the Finance Dashboard client and project list shows only clients with at least one uninvoiced time entry within the selected date range.
Why you'll love it: This brings back the much-loved "Nicht abgerechnet" filter from primaTime 1.0. One click and you see exactly who needs billing — no manual scanning required.
Where to find it: Finance Dashboard → Client / Project list → Filters → Uninvoiced entries
📊 Finance Dashboard — Progress bar enhacement
A new filter and progress bar state for billing drafts on the Finance Dashboard client and project lists.
What's new:
Progress bar update — now shows four states with color-coded indicators:
🩶 Gray: Uninvoiced amount
🔵 Blue: Invoiced
🟡 Yellow: Billing draft
🟢 Green: All invoiced
Tooltips show the ratio and absolute value for each state
When all amounts in a period are draft-billed, the "Create invoice" button is disabled with a tooltip explanation
Why you'll love it: See at a glance which billing work is pending, drafted, or done — without opening individual reports.
Where to find it: Finance Dashboard → Client / Project list
🔢 QR Payment with Invoice Number
QR codes embedded in invoice PDFs now include the invoice number as the payment reference (Verwendungszweck) — instead of the generic "QR Payment" text.
Why you'll love it: When clients scan to pay, the bank transfer is automatically linked to the correct invoice. No more manual reference entry, no more reconciliation headaches.
Note: Existing invoices are not affected — this applies to newly generated PDFs. Compliant with EPC QR / SEPA QR for EU bank transfers.
Where to find it: Invoice PDF → Embedded QR code
5. Settings & Permissions
📨 Manage Notifications Link in Emails
Every notification email now includes a direct link to your personal Notification Settings — so you can adjust what primaTime sends you with one click.
Why you'll love it: Too many notifications? Tune them straight from your inbox.
Where to find it: Footer of any primaTime notification email → "Change what primaTime sends you"
👥 Add User to All Projects, Clients & Teams (Invite Modal)
The user invite modal now includes options to assign new users to projects, clients, and teams — in bulk.
How it works:
Select specific projects / clients / teams, OR
Choose "All projects" / "All clients" / "All teams" to grant blanket access
Specify the context role at the same time
Why you'll love it: Onboard new team members in seconds. No more inviting them, then visiting every project to add them one by one.
Where to find it: Settings → Users → Invite user
6. UX Polish
🖱️ Card & Task Interaction Updates
A series of small but meaningful UX upgrades across cards, tasks, backlog, todolist, and board views:
Cards — entire card has hover state; icon button has its own hover; one click opens details from anywhere on the card; pointer events indicate clickability
Tasks (Backlog, Todolist) — one click opens the task modal; pointer events indicate draggability when hovered
Tasks (Board) — one click opens the modal; pointer events indicate draggability
Why you'll love it: The whole app feels more responsive and predictable. You always know what's clickable, what's draggable, and what happens next.
💬 We'd love your feedback
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