You can generate itineraries in Prism to share logistical information that your artist teams need to know for a show or tour. You have the flexibility to create different versions of the itinerary depending on who you're sharing it with (e.g. financials for the artist team, or no financials for the marketing team).

The itinerary includes all upcoming Holds and Confirmed shows. Confirmed shows are preselected by default, but you can always edit the shows you want to include after clicking on the "Generate Itinerary" button.

Choose from multiple options on the itinerary including Custom Fields (see below). If any fields are missing information, click on the link to the show in the Event Date column and add the information to the Event.

Include the Production contacts and Marketing contacts on the itinerary by adding contacts with the "Production" or "Marketing" Roles on their contact record to the event. Then select "Production Contact" or "Marketing Contact from the Columns.

Preview the itinerary before sharing it with managers, publicists, etc.

Download a PDF version of the itinerary to attach in an existing email thread, or use the Share via Email Toggle below the event table to send it directly from Prism. Use email templates to customize the default subject line and email body.

If there is any custom information that you would like to include in the itinerary that is not already a field or column on the Prism itinerary, you can create a custom field to display that information on the itinerary. Custom fields will allow you to track specific data points on each show. Some examples include Notes, Lodging, Catering.

Custom fields will appear on the Event Settings tab of each event. Visit the three dot menu in the top right corner of the event and then select Event settings. To learn more about creating a custom field check out this article!

Include Custom Fields in the itinerary by selecting them from the Column picker.