With our powerful booking system and program builder, you have everything you need to set your schedule, create and assign programs and track member attendance, health progress and training performance. Get instant insights of your members, your schedule and run income reports.
PT Mate has been designed and built by fitness industry professionals so we get what you need for your fitness empire!
From your calendar page in your business web portal you can add new sessions and events from your calendar page
Or create recurring session templates from your recurring templates page.
New 1:1 session
Select member profile
Date & time
Session duration
Trainer to run the session
Virtual session link - changing the session to a virtual session
Session description (optional)
Note - Admin only. Only staff can see session notes
Allow preview - Allow member(s) access to view uploaded programs
Set end date - Set a date for the series of sessions to stop.
Available 1:1 Session bookings
Repeat cycle - every week/ fortnight (bi-weekly)
Weekday
Time
Start date
Session duration
Virtual session link - changing the session to a virtual session
Session description (optional)
Allow preview - Allow member(s) access to view uploaded programs
Set time for bookings to open
Set lock in time for sessions
Set end date - Set a date for the series of sessions to stop.
Group session
SESSION ACCESS
PUBLIC | EXCLUSIVE | PRIVATE
Repeat cycle - every week/ fortnight (bi-weekly)
Weekday
Time
Start date
Session duration
Virtual session link - changing the session to a virtual session
Session description (optional)
Allow preview - Allow member(s) access to view uploaded programs
Limit available spots - with session waitlist. Limit the number of members that can book in and attend the session.
Set time for bookings to open - Select how many days before the session booking opens. By default can book anytime within a 14 day period.
Set lock in time for sessions Set a time for bookings to close. By default members book and cancel anytime before the session starts.
Set end date - Set a date for the series of sessions to stop.
SESSION ACCESS
PUBLIC | EXCLUSIVE | PRIVATE
Select the client groups that can book into the sessions - SELECT CLIENT GROUPS
Repeat cycle - every week/ fortnight (bi-weekly)
Weekday
Time
Start date
Session duration
Virtual session link - changing the session to a virtual session
Session name (optional)
Session description (optional)
Allow preview - Allow member(s) access to view uploaded programs
Limit available spots - with session waitlist
Set time for bookings to open
Set lock in time for sessions
Set end date - Set a date for the series of sessions to stop.
SESSION ACCESS
PUBLIC | EXCLUSIVE | PRIVATE
Select the clients that can book into the sessions - SELECT CLIENTS
Repeat cycle - every week/ fortnight (bi-weekly)
Weekday
Time
Start date
Session duration
Virtual session link - Changing the session to a virtual session
Session name (optional)
Session description (optional)
Allow preview - Allow member(s) access to view uploaded programs
Limit available spots - with session waitlist
Set time for bookings to open
Set lock in time for sessions
Set end date - Set a date for the series of sessions to stop.
Events
INTERNAL | BOOKABLE
Events only viewable to you, great for non work related events or staff meetings.
Event name
Repeat cycle - every week/ fortnight (bi-weekly)
Weekday
Time
Start date
Session duration
Virtual session link - Changing the session to a virtual session
Event notes (optional)
Set end date - Set a date for the series of sessions to stop.
INTERNAL | BOOKABLE
Bookings such as health assessments, sauna or massage bookings, etc.
CLIENTS WHO CAN BOOK IN
Any client (public) Sessions are open for all clients to book into
Groups (exclusive) Select the client groups that can book into the sessions
Individuals (private) Select the clients that can book into the sessions.
Event name
Repeat cycle - every week/ fortnight (bi-weekly)
Weekday
Time
Start date
Session duration
Limit available spots - with session waitlist
Virtual session link - changing the session to a virtual session
Event notes (optional)
Set end date - Set a date for the series of sessions to stop.
Reminders
Notify your tribe your way!
With PT Mate your members are kept up to speed with their bookings with push notifications and email booking confirmations, cancellations and session reminders.
Push notifications are a capability that you and your fitness community can enable through both the PT Mate business and member app in your device settings.
Email notifications can be enabled through your admin page, settings tab.
For more information about in-app email head to your admin page, email tab - here's a direct link https://ptmate.app/admin/emails