What Is a Future Admission?
A Future Admission is a patient who has not yet been admitted to the facility and does not yet appear in PCC or RESTORE-Insights. Common examples include:
Weekend admits
Scheduled admits
Incoming outpatients
Using Future Admissions allows you to plan ahead by scheduling evaluation tasks before the patient officially enters the system.
Why Use Future Admissions?
Future Admissions help Directors of Rehab (DORs):
Block therapist time in advance
Prepare for upcoming admissions
Ensure timely evaluations, especially on weekends
This removes the need to wait until a patient appears in Restore before scheduling.
When to Use Future Admission vs. Existing Patient
Use an existing patient when:
The patient already appears in RESTORE-Insights (even if not yet on caseload)
Use Future Admission when:
The patient is not yet admitted
The patient does not appear in PCC or Restore
👀 Tip: If you can find the patient using search, you do not need to use Future Admission.
How to Schedule a Future Admission Task
Step 1: Open the Add Task Modal
Go to Daily Therapist Scheduling
Click + Add Task
Step 2: Select Future Admission
Choose Schedule for a Future Admission
Enter the patient name (optional)
If left blank, the system will assign a placeholder name (e.g., New Patient 1)
Step 3: Complete Task Details
Task Type: Evaluation only
Minutes: Required
Notes for Therapist: Required
Include helpful details like room/unit, payer, or admit timing
Step 4: Assign the Task
Assign the task to a therapist like any other task
The task will appear on both digital and printed schedules
How Future Admissions Appear in the Schedule
Displayed using the entered name or a placeholder name
Labeled clearly as Future Admission
Shows task type and duration
What Happens at the Time of Evaluation?
If the Patient Has Populated (via PCC integration)
Patient appears in RESTORE-Insights
Opens the patient profile, then clicks the Payers tab to add the current Payer information.
Create an Episode of Care (EoC) with a start date on or after the Payer's start date.
Open the EOC and click +Create Document to begin the Evaluation
If the Patient Is Still Not in RESTORE-Insights
The therapist manually creates the patient profile
MRN* is required > validate that it is correct to avoid a duplicate profile
Click into the Payers tab to add the current Payer information.
Create an Episode of Care (EoC) with a start date on or after the Payer's start date.
Open the EOC and click +Create Document to begin the Evaluation
*Once PCC data flows in, RI uses the MRN to match and merge records.
Important Notes & Limitations
Only Evaluation tasks are allowed for Future Admissions
Therapy tasks cannot be scheduled before admission
A Payer and Episode of Care (EoC) are required before documentation
Always verify the MRN when manually creating patients to avoid duplicates
In Summary
Future Admissions makes it easy to plan ahead for patients who are not yet in the system, without delaying scheduling or therapist preparation. By using this workflow appropriately, DORs can ensure evaluation time is reserved, expectations are clear, and care begins smoothly as soon as the patient is admitted.
If you have questions, reach out to our support team via the in-app chat for guidance.