Effective inventory management requires accurate product tracking. Rewaa offers three tracking methods based on product type and classification: SKU (Stock Keeping Unit), Batch ID, and Serial Number.
The SKU is the primary identifier for products in inventory and must be assigned to all products added or uploaded to the platform. This ensures seamless stock management and product identification.
When adding a product (Simple-Type Product or Variable Product), you can enable one of the following tracking options:
Batch Tracking (Batch ID): Assigns a unique batch number to each production batch, allowing you to track it from creation to expiration. This method is commonly used for products manufactured in the same batch with identical expiration dates, such as medications and food products.
Serial Number Tracking: Provides a unique identifier for each individual product, ensuring precise tracking. Each serial number is assigned to a Simple item and is used only once.
This article explains how to add a Simple-type product with batch tracking.
⚠️ Currently, tracked products cannot be linked with e-commerce platforms (Zid, Salla).
Steps to Add a Batch-Tracked Product
Navigate to Product Section:
Go to Products & Inventory > Products > New Product.
Select Product Type:
Choose Simple Product.
Fill in the Required Details:
Product Name:
Enter the product name as it will appear on invoices and barcodes. Keep it concise and in both Arabic and English if needed.
⚠️ Avoid long names to ensure clean invoice formatting.
SKU (Stock Keeping Unit):
Add a unique SKU for the product. SKUs are essential for inventory tracking and can be auto-generated (12 digits).
ℹ️ SKU simplifies inventory tracking, reporting, and sales management.
Barcode (Optional):
Add a barcode to differentiate products. It can match the SKU or be a separate code.
Description (Optional):
Provide an internal description for the product. This will not appear on sales invoices.
Upload images of the product for easy identification in POS interfaces.
Drag and drop images or use the Upload button.
Mark one image as the primary display image.
Enable Batch Tracking:
Activate Tracking:
Check the Track this product box.Choose Tracking Type:
Select Batch Number as the tracking method.
Stock and Pricing Details
Initial Cost:
Enter the cost per unit in SAR (excluding VAT).
⚠️ Once saved, the cost cannot be manually edited.
Initial Quantity:
Add the initial quantity after saving the product data. Quantities can also be added via purchase invoices.
⚠️ If accounting integration is active, quantities can only be updated through purchase invoices.
Retail Price:
Specify the per-unit selling price. Ensure Tax settings are configured before entering this data.
Wholesale Price (Optional):
Enter the bulk price, usually lower than the retail price.
Buy Price:
The most recent purchase price of the product.
Tax Type:
Select the applicable tax category.
Categorization and Organization
Product Category (Optional): Organize products into categories for reporting and easier POS navigation.
Add new categories directly or choose existing ones.
ℹ️ You can add a main category, a subcategory, and a sub-subcategory. For more details, click here.
Add a New Main Category:
Click the (+) icon.
Enter the category name.
Click Save Category. The category will be added immediately.
Supplier (Optional): Assign a supplier to track purchase details.
Add new suppliers or select from the existing list.
ℹ️ Assigning a supplier helps track sales per supplier through the Sales by Product report.
Add a New Supplier:
1. Click the (+) icon.
2. Enter the following details:
Supplier Code: A unique alphanumeric identifier for each supplier. You can assign it based on a sequential numbering system or your internal classification method.
Supplier Name: Appears on purchase invoices, purchase returns, and expense vouchers.
3. Click Save Suppliers. The supplier will be added immediately and reflected in the Suppliers List, accessible via: Purchases & Suppliers > Suppliers.
Brand (Optional): Assign a brand to organize sales reports by brand.
Add a New Brand:
Click the (+) icon.
Enter the brand name.
Click Save Brand. The brand will be added immediately.
Save and Add Quantities:
Save the Product:
Click Save to complete the product setup.
Add Quantities and Product Tracking Information.
You can add product quantities and enable tracking using the following methods:
Manually add quantities in the Products section "Product Inventory" on the platform.
Adding quantities via purchase invoices – Click here for details.
ℹ️ Manually Adding Quantities in the Product Inventory Section (This option is available only for customers who have not activated the Accounting System.)
To enable manual quantity adjustments:
Go to: Settings > Configuration.
Scroll to the bottom of the page.
Uncheck (✔) the option: "Disable editing the product quantity from the product detail without a formal invoice."
⚠️ We do not recommend adjusting quantities manually to maintain accurate inventory records. Inventory is automatically updated based on operational transactions, such as receiving new stock from suppliers or conducting stock counts
Navigate to the product details in Products & Inventory > Products Click the product to access the details.
Click Tracking Information (Batch).
Click: Add New Quantity.
Enter the following details:
Location
Issue Date
Batch Quantity
Batch Id
Expiry Date
If there are multiple units, click Add New Quantity and add the data.
Save the batch details
⚠️ Manual adjustments are not recommended for accuracy. Use purchase invoices whenever possible.
FAQs
Can I track batches for multi-variant products?
Yes, you can. Add the multi-unit product in the Products & Inventory section, enable the Batch Number Tracking option, and complete the setup steps. For more details about multi-unit products, click here.After saving the product details, you can add quantities through purchase invoices or manually in the Products & Inventory section. To do so, go to Product Tracking Information > Batch and enter the batch details based on the product type..
2. Can tracking be enabled after adding the product?
No, tracking options must be set during product creation.
3. Can the tracking method be changed later?
No, tracking methods cannot be altered once saved.
4. Does Rewaa send alerts for nearing expiry dates?
Yes, notifications will appear for products approaching their expiry dates, including product name, branch, and remaining duration.
5. Can I edit batch details after saving?
No, batch details cannot be edited. You can adjust stock levels by performing a stock audit or adding new batches.
6. Can I add batch-tracked product quantities through purchase invoices?
Yes, you can. For more details, click here.
7. Can batch-tracked products be sold in units and packages?
Yes, enable the Sold in Packages option during setup. For details, click here.
8. How are batch-tracked products sold?
Products are sold based on the First In, First Out (FIFO) method, prioritizing older batches first.