Rewaa provides diverse payment methods tailored to your business needs, such as cash, credit cards, and customizable options. The platform allows you to link payment methods to accounts for accurate transaction tracking in the accounting system. This ensures precise financial reporting and easier reconciliation. Here's a comprehensive guide to adding payment methods and linking them to accounts.
Payment Categories and Default Accounts
When adding payment methods, the system automatically assigns a default account based on the selected category. This simplifies transaction recording and enhances reporting accuracy.
Payment Category | Default Account |
Cash | 1010101 - Cash on Hand |
Credit Card | 1010102 Other - Other Bank Accounts |
Other | 1010104 - Cash (Other Payment Methods) |
SoftPos | 1010102 Other - Other Bank Accounts |
Adding Bank Accounts
Before adding payment methods, you can set up bank accounts to link them effectively.
Navigate to:
Settings > Payment Methods > Add New Bank.
Enter Details:
Bank Account Name
Bank Account Number
Click: Add.
The account will be added and ready to be linked to payment methods.
Adding and Assigning Payment Methods
To Add Payment Methods:
Go to: Settings > Payment Methods > Add Payment Method.
Enter Details:
Payment Method Name
Type: Select the payment method type. The default account will be auto-assigned.
If Cash is selected, the system auto-assigns the account: 1010101 - Cash in Hand.
This account cannot be modified.
If Credit Card, Other, or SoftPos is selected, you can choose a custom account.
Optional: Add a description.
Click ✔ to save.
Usage:
The payment method can be used for supplier payments, adding expenses, and other operations.
Activate it in the sales register if needed for processing sales and issuing invoices.
Editing Payment Methods
When adding a payment method to the platform, please ensure all details are accurate before saving, as it is linked to your financial transactions on the platform.
To Edit Payment Methods:
Navigate to: Settings > Payment Methods > Click the (🖋) icon.
Editable Fields:
Payment Method Name
Linked Account
Description
Save Changes:
Click ✔. A confirmation window will appear for account updates.
Effect on Previous Transactions:
If you edit the account linked to a payment method, a confirmation window will appear for verification. Click Confirm to proceed.
ℹ️ Changes to the linked account will only apply to future transactions and will not affect past ones.
Archiving Accounts Linked to Payment Methods
Archiving an account removes its visibility from the system and prevents it from being used for transactions.
To Archive an Account:
Go to: Accounting > Chart of Accounts > Click the three dots (...) next to the account > Archive Account.
Confirmation Window:
Click Archive.
Displays the account name and associated payment methods.
Confirm to archive the account and automatically reassign payment methods to default accounts.
Frequently Asked Questions
What is Rewaa Pay under the SoftPos category?
Rewaa Pay is a digital POS solution allowing payments via methods like Mada, Visa, and Mastercard on NFC-enabled Android devices. Learn more here.Can I delete a payment method?
No, payment methods cannot be deleted. However, they can be removed from the sales register or edited.How can I create a payment method exclusive to suppliers?
Add a payment method with a distinct name like Cash-Suppliers. This method will appear in supplier payment options but does not need activation in the sales register.Can I add multiple bank accounts to the platform?
Yes, you can add all your bank accounts to the platform.
Can I link multiple payment methods to the same bank account?
Yes, you can. Add payment methods with different names and assign the same bank account to them.Will the cashier see the bank account details in the sales register?
No, cashiers will only see the payment method name, not the account details.Where can I view details of transactions linked to a bank account?
Navigate to: Chart of Accounts > Assets ⌄ Current Assets ⌄ Cash & Equivalents ⌄ Cash in Bank.Can I edit or delete a bank account after adding it?
Accounts cannot be deleted but can be archived or edited.Does linking a bank account to a payment method affect past transactions?
No, it only affects future transactions.Can I change the category of a payment method?
No, but you can add a new method with the desired category.Why is the updated payment method name not visible to the cashier?
Refresh the browser or press CTRL+R. For POS apps on mobile or tablet, log out and log back in to apply changes.