🧾 Loanout Onboarding Status User Guide
This guide explains how Roll Credits assigns and manages statuses for loanout companies (LLCs and loan-out corporations) during onboarding, and what each status means for your production's verification workflow.
📌 Overview
When a loanout company is onboarded in Roll Credits, the platform automatically assigns a status to help your team track the verification process. These statuses help ensure that each loanout is reviewed, compliant, and approved before payment is processed.
🔄 Loanout Status Types
Each loanout company in Roll Credits can fall into one of the following statuses:
Status | Description |
NEEDS_REVIEW | Default status for new loanouts. Documents (e.g. Articles of Incorporation) need to be manually verified. |
W9 | The company’s W-9 has been reviewed and approved. |
APPROVED | All required documentation has been reviewed and approved. Loanout is ready for payment processing. |
REJECTED | Documentation contains errors or is incomplete. Revisions are needed before proceeding. |
⚙️ How Status Is Assigned
When a loanout company is added:
If it includes an employee ID, the system sets the status to W9 (W9_COMPLETE).
If it does not include an employee ID, the status is set to NEEDS_REVIEW.
This ensures that any loanout without employee records undergoes proper vetting.
🔁 Status Workflow
The typical onboarding flow for a loanout company looks like this:
Loanout submits documentation
System assigns status:
W9if employee ID is presentNEEDS_REVIEWif not
Production team reviews documentation
Status is updated:
APPROVEDif everything is verifiedREJECTEDif there are issues
🔍 Reviewing Loanout Documentation
To review and update loanout statuses:
Go to the Payroll Dashboard
Select the Loanouts tab
Filter by Status →
NEEDS_REVIEWOpen each loanout’s profile and check:
Articles of incorporation
W9 form
Supporting documents
Update the status:
✅ If complete: Change to
W9orAPPROVED❌ If incomplete or incorrect: Change to
REJECTEDand add feedback for corrections
📑 Why Verification Matters
Proper loanout documentation review is critical for:
✅ Tax compliance
✅ Legal and audit readiness
✅ Accurate and timely payment processing
✅ Protecting your production from liability
Always thoroughly verify all documentation before approving a loanout for payment.
🔗 Related Features
[State-Specific Payroll Requirements]
[Payroll Invoices Guide]
💬 Need Help?
For questions about loanout onboarding or verification workflows, reach out to our support team:
📧 help@rollcredits.io
Absolutely! Here’s a clear and concise Loanout Onboarding Status FAQ, based on your guide. This format is ideal for your help center, internal documentation, or onboarding support.
❓ Loanout Onboarding – FAQ
1. What is a loanout company in Roll Credits?
A loanout is a company (LLC or loan-out corporation) through which an individual is paid for their services. Roll Credits supports onboarding and verification for these entities to ensure legal and tax compliance before payment.
2. How does Roll Credits track the onboarding status of loanouts?
Loanouts are automatically assigned a status when they’re added to the system. This status reflects the progress of their document verification and payment readiness.
3. What are the different loanout statuses and what do they mean?
Status | Meaning |
NEEDS_REVIEW | Default status for new loanouts. Documentation must be manually reviewed. |
W9 | W9 has been verified and approved. |
APPROVED | All documentation is complete. Loanout is cleared for payment. |
REJECTED | Documents are incomplete or incorrect. Requires correction before approval. |
4. When is a loanout automatically marked as W9 status?
If the loanout includes an associated employee ID during onboarding, the system assigns it a W9 (W9_COMPLETE) status automatically.
5. What happens if a loanout doesn’t have an employee ID?
If no employee ID is linked, the loanout will default to NEEDS_REVIEW, requiring your production team to manually review and verify submitted documentation.
6. What is the typical workflow for loanout onboarding?
Loanout company submits required documentation
System assigns status (
W9orNEEDS_REVIEW)Production team reviews documentation
Status is updated to
APPROVEDorREJECTEDbased on the review
7. How do I review and update loanout statuses?
Go to the Payroll Dashboard
Select the Loanouts tab
Filter by Status: NEEDS_REVIEW
Open each loanout profile to review their documents
Update the status to:
W9orAPPROVEDif verifiedREJECTEDif incomplete or incorrect
8. Why is proper loanout verification important?
Thorough review ensures:
✅ Tax compliance
✅ Accurate and timely payment
✅ Protection from audit or legal issues
9. Can I approve a loanout without verifying documents?
No. Loanouts must have all required documents verified before being set to APPROVED. This helps ensure compliance and prevents payment delays.
10. Who can I contact for help with loanout onboarding?
If you have questions or need support, email us at:
📧 help@rollcredits.io