📊 Trial Balance & Chart of Accounts (COA) Guide
📥 How to Upload Your Trial Balance or COA
To upload your Chart of Accounts (COA) or Trial Balance, please email your file to us at help@rollcredits.io. We'll handle the upload on your behalf so your account codes are available in the platform.
🧾 How to Mark Debit and Credit Accounts
Once your COA or Trial Balance is uploaded, your account codes will automatically populate as selectable options in the accounts table.
To mark debit/credit accounts:
Navigate to the Transactions tab.
Locate the transaction you'd like to code.
Click the eye icon 👁️ to open the Review view.
In the Accounts table, you'll see:
Amount listed on the left
Debit Account and Credit Account columns on the right
Click in the respective Debit or Credit field to select from your preloaded account codes.
💸 Where Do I Record Expenses?
Typically, expenses are recorded under the Debit Account column.
Here’s why:
In accounting, recording an expense increases the expense account, which is done by debiting it.
Expenses reduce equity, so they’re logged as debits.
Think of it this way: money going out = debit the expense account.
➕ Can I Split a Transaction Across Multiple Account Lines?
Yes, you can split the total into multiple line items and assign different debit/credit accounts to each portion.
To do this:
Go to the Transactions tab.
Select the transaction and click the eye icon to open the review screen.
In the Accounts table, click + Add Item (bottom right corner of the table).
A new row will appear with an editable $0.00 amount.
Update the amount for each row and assign the appropriate Debit and Credit accounts separately.
This is helpful when coding complex transactions like invoices, receipts, or estimates that span multiple categories.