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Sending messages to your Campaign Affiliates

Learn how to send messages to affiliates in your campaign. This guide explains how to communicate updates, share materials, and send announcements directly from Rootabl so affiliates stay informed and engaged throughout your program.

James Wigdor avatar
Written by James Wigdor
Updated over a week ago


Have you ever wanted a simple way to reach out to your entire affiliate network? Letting them know when your campaign begins, ends, helpful pointers on how to make the best out of their own individual networks to fit your product? You can!


Why Use This Feature

  • It’s an all-in-one communication hub inside your campaign—no need for external emails or spreadsheets.

  • Makes your affiliates feel included and supported throughout the campaign lifecycle.

  • Helps drive better performance by ensuring they have the right resources and messaging at the right time.


How to Send Messages

Get started by sending them a "Welcome" email to let them know they're officially in and should be on the lookout for your promo kit in the near future. All of our templates are customizable to your liking including a "Blank" option if you want full creative control for a new type of reach out



You are able to see on the bottom of the page a list of your previous email reach outs along with the list of recipients if you click on the number on the right of the table.


Using 'Smart Fields'​

Within the Email Creation window, you can include several 'Smart Fields' that automatically capture different data points to look like plain text in your email. This is helpful to make each email reach out feel personalized to your affiliate and easy to copy/paste from one campaign to another if you have multiple running at the same time.

{{affiliate_name}} = The name of the affiliate receiving this email
{{campaign_name}} = The name of the campaign this email is being sent from
{{business_name}} = The name of your business

Here is an example showing how it looks when you create it on the left and what it visually looks like on the right to your affiliate:


Include their personalized promo links

Once you have your Promo Links set up in the "Promo Links" tab, each affiliate will have their own unique links to use for their networks. You have the option to include these unique links in the footer of their email.


Maintain constant campaign communication

With a wide variety of templated emails to choose from, you can keep in constant communication with your affiliates from the beginning to the end and everywhere in between of your whole campaign.

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