PS Form 1583 — Field-by-Field Guide
Section 1 — Private Mailbox (PMB) Information
1a) Date PMB Opened
This is the day your private mailbox (PMB) was opened at our mail processing facility. While this date typically coincides with when you signed your "Designee to Receive U.S. Mail in My Absence," the 1583 governs only our mail processing facility and has no direct relation to mail at your residential address, which is governed by a different set of rules.
1b) Date PMB Closed
Leave blank. This field exists so the CMRA can record a termination date later. SavvyNomad fills it in and reports it to the USPS CMRA Customer Registration Database if and when you close your account.
Section 2 — Commercial Mail Receiving Agency (CMRA) Place of Business Information
This is the address of SavvyNomad's mail processing facility. It is not your residential address. SavvyNomad completes this section for you.
2a) Street Address to be Used for Delivery
The physical street address of our facility, including any suite number.
2b) PMB
Your assigned private mailbox number. This is the number that must appear in your mailing address as "PMB ####" or "#####". Mail that omits it may be returned to sender as undeliverable.
2c) City 2d) State 2e) ZIP + 4
The rest of the facility address.
Section 3 — Type of Service Requested
Two checkboxes: Business/Organization Use and Residential/Personal Use. Only one box should be checked. Completing a 1583 for a business actually covers both business use and personal use. However, the reverse is not true: selecting "Residential/Personal Use" will not cover a business if you were to add one in the future.
A separate 1583 is also required for each distinct business, organization, or trust receiving mail at the address. Three entities means three forms.
Section 4 — Name of Applicant
4a–4c) Last Name, First Name, Middle Initial
Your legal name. This must match exactly what is on your photo ID, including any suffix (Jr., III, etc.). Nicknames, shortened forms, and omitted middle initials are among the most common causes of rejection.
4d) Telephone Number (include area code)
Your telephone number.
4e) Email Address
Your email address.
4f–4j) Applicant's Street Home Address, City, State, ZIP + 4, Country
Your physical home address, including house number, street, and apartment or suite number. It may be inside or outside the United States; if you use a non-US address, enter the province in field 4h and the country in 4j.
Two critical constraints:
This address must match the address on the document you provide in Section 9 (fields 9b–9f). Not your photo ID — your address ID. This is the single most common reason 1583s get rejected.
This cannot be a PO Box, a CMRA address, or your SavvyNomad PMB address. It must be a physical address where you reside.
4k) Is applicant a court-ordered protected individual?
Yes/No checkbox. Almost always "No." Check "Yes" only if you hold an active order of protection or restraining order, in which case you must email a copy of the court order to SavvyNomad. Doing so triggers additional privacy protections — USPS will not disclose your information except by order of a court and with the approval of USPS General Counsel.
Section 5 — Authorized Individual
Completing this section authorizes another person to physically collect mail on your behalf. This is not needed for scanning, forwarding, or shipping — those are handled under your own authorization.
5a–5c) Last Name, First Name, Middle Initial
5d) Telephone Number 5e) Email Address
5f–5j) Authorized Individual's Street Home Address, City, State, ZIP + 4, Country
Their physical home address. It must match the document provided in field 11b.
If you complete Section 5, you must also complete Sections 10 and 11, and the authorized individual must supply their own two forms of identification. A partially completed Section 5 will cause the form to be rejected.
Section 6 — If Transferring PMB Mail to Another Address
Complete this section so that your mail can be transferred, mailed, shipped, or emailed to a different address.
6a–6e) Street Address Mail Is Transferred To, City, State, ZIP + 4, Country
6f) Telephone Number 6g) Email Address
A few things worth understanding about this section:
This is not a restriction on where you can have mail sent. Once mail is delivered to our facility, forwarding it is a new mail piece with new postage, and you can request shipment to any deliverable address — a campground, a hotel, a friend's house, a different address every month. Section 6 does not lock you into a single destination.
What it actually establishes is the default. It tells USPS where your mail goes as a standing arrangement.
Because of that, the best entry here is a stable address or an email address for digital delivery — not a temporary one you will leave in a few weeks.
The USPS requires us to be able to produce, on request, every address to which we have forwarded your mail. We log this automatically.
Section 7 — Business/Organization Information
Complete this section only if Business/Organization Use was selected in Section 3.
7a) Name of Business/Organization
The full legal name of the entity as registered, including the suffix (LLC, Inc., Trust, etc.).
7b) Type of Business
This does not mean entity structure (e.g., an LLC, C-corp, S-corp, etc.). Instead, this is a short plain-language description of what the business does — "e-commerce retail," "consulting," "real estate holding," "revocable living trust." There is no controlled list.
7c–7g) Business Street Address, City, State, ZIP + 4, Country
The business's physical address. If the business does not have an address, you should use the address on your Address ID (e.g., your driver's license, lease, etc.). While you can use your SavvyNomad mailing address to create your LLC with the state (Florida or Texas), USPS does not allow you to use your SavvyNomad mailing address in Box 7 on your 1583.
7h) Telephone Number (include area code)
7i) Place of Registration
Where the entity is registered. For a domestic entity, this is the county and state — not just the state. Make sure to not confuse "county" with "country." For a foreign entity, you can simply input the country.
Section 8 — Photo ID Information for Applicant
You need two forms of identification: one government-issued photo ID (Section 8) and one document confirming the address listed in Section 4 and Section 9.
8a) Applicant's Name
As it appears on the photo ID.
8b) Applicant's ID Number
The number printed on the document. Make sure you are using the ID for the correct document. For example, if you are using your Passport as your photo ID, then (8b) should be your passport number. If you are using a driver's license, (8b) would show your driver's license number.
8c) Issuing Entity
Who issued it — the state, agency, or country. For a driver's license, the state. For a passport, the issuing country.
8d) Expiration Date on the ID
The ID must be current. Expired IDs are rejected, and if your uploaded ID expires while your account is active, USPS considers the record non-compliant and you will be asked to submit a new one.
8e) Photo ID type (check one)
Acceptable photo IDs:
U.S. State/Territory/Tribal Driver's or Nondriver's ID Card
Uniformed Service ID
Passport
Certificate of Naturalization
U.S. Access Card
Matricula Consular
U.S. Permanent Resident Card
U.S. University ID Card
NEXUS Card
Not acceptable, ever: Social Security cards, credit or debit cards, birth certificates, or foreign driver's licenses. These are specifically excluded by USPS.
Important restriction: a driver's license or nondriver's ID card appears as an option in both 8e (photo ID) and 9g (address ID), but it can only count for one of them. You cannot satisfy both requirements with a single driver's license. Most users use a Passport as their photo ID (box 8) and a US driver's license as their address ID (box 9).
Section 9 — Address ID Information for Applicant
This section documents the second form of ID — the one that proves the home address you entered in Section 4.
9a) Applicant's Name
As it appears on the address document.
9b–9f) Applicant's Street Home Address, City, State, ZIP + 4, Country
Enter the address exactly as it appears on the attached document. This must match what you entered in fields 4f–4j. International addresses are permitted.
9g) Address ID type (check one) — must contain the address in 9b–9f
Acceptable address documents:
U.S. State/Territory/Tribal Driver's or Nondriver's ID Card
Current Lease
Mortgage or Deed of Trust
Home or Vehicle Insurance Policy
Vehicle Registration Card
Voter Card
Note what is not on this list: utility bills, bank statements, credit card statements, and tax documents are not acceptable, even though many other identity-verification processes accept them.
Section 10 — Photo ID Information for Authorized Individual (if applicable)
Complete only if you listed someone in Section 5.
10a) Authorized Individual's Name
10b) Authorized Individual's ID Number
10c) Issuing Entity
10d) Expiration Date on the ID
10e) Photo ID type
Same list of acceptable photo IDs as 8e, and the same rule applies: their driver's license can be used for their photo ID or their address ID, not both.
Section 11 — Address ID Information for Authorized Individual (if applicable)
Complete only if you listed someone in Section 5.
11a) Authorized Individual's Name
11b–11f) Street Home Address, City, State, ZIP + 4, Country
Must match what you entered in fields 5f–5j.
11g) Address ID type (check one) — must contain the address in 11b–11f
Same list of acceptable address documents as 9g.
Section 12 — Exceptions for Additional Recipients of Mail
This field does two different things depending on which box you checked in Section 3.
For Business/Organization Use: list the members, officers, or employees who will receive mail at this PMB. Anyone listed here must, upon request, present two forms of valid ID to the Postal Service.
For Residential/Personal Use: a parent or guardian may receive a minor's mail by listing the minor's name here. The minor's ID is not required. This is the only way to receive mail for another person without that person filing their own 1583 — and it applies only to minors. Any other adult in your household needs their own form. This section is also where you would place any personal aliases (e.g., "Johnny Smith" if you were to receive mail under that alias and your legal name was "John Smith.")
Section 13 — Signature of Applicant
13a) Signature of Applicant
You must either sign (or confirm your signature) in the physical or live audio-video presence of SavvyNomad or an authorized SavvyNomad employee, or acknowledge your signature before a notary public commissioned in a U.S. state, territory, possession, or the District of Columbia. Foreign notaries are not accepted. Online notaries, like Proof.com or BlueNotary, do qualify.
13b) Date
Section 14 — Signature of CMRA or Authorized Employee
14a) Signature of CMRA or Authorized Employee
If you are using an online or in-person notary, this is not required. However, it's not technically required as long as the document has been notarized and bears a seal.
14b) Date
Page 2 — Notary Block
If you are using a notary rather than witnessing with SavvyNomad directly, the notary completes the acknowledgment block: state, county, date, your name as the applicant, their signature, their commission expiration date, and their official seal.
Online notarization is acceptable and is what most SavvyNomad customers use. The notary must be commissioned in the United States.
Page 2 — Agreement Terms (summary)
The reverse of the form contains the binding agreement between you and SavvyNomad. In plain language:
Neither you nor SavvyNomad may file a USPS change-of-address order when the relationship ends. Standard mail forwarding does not work from a CMRA address.
Transferring mail to another address is a shared responsibility between you and SavvyNomad — it is not a USPS service.
All mail delivered to us and then re-entered into the mail stream requires new postage. This is why forwarding is billed as postage plus handling rather than being free.
SavvyNomad must provide USPS with every address to which we transfer your mail, on request.
When your Photo ID expires, you will need to complete a new 1583.
Common Reasons a 1583 Gets Rejected
Name in 4a–4c does not exactly match the photo ID (missing suffix, nickname, missing middle initial)
Address in 4f–4j does not match the address ID document in 9b–9f
A driver's license used as both the photo ID and the address ID
An expired ID
A utility bill or bank statement submitted as the address document
An outdated form revision
Section 5 filled in but Sections 10 and 11 left blank
A PO Box or the PMB address entered as the home address in 4f
Business use selected but Section 7 left incomplete, or 7i showing only a state instead of county and state