Updated over a week ago

What is a digital seal, and how do I use it? 

A digital seal on a document guarantees that the document genuinely comes from the person/organization in question, and that it has not been tampered with in the meantime. Signhost always puts the seal in the top-left corner of the first page of a document.

Figure 1 – Example of a seal

Sending a sealed document for signing

To send a sealed document for signing, the option ‘Seal on’ must be selected (in addition to specifying the signer(s) of the document):

Figure 2 – Selecting ‘Seal on’ in a transaction

One useful application of sending sealed signing invitations is the inclusion of automatic signatures in contracts/agreements on behalf of the person/organization, which can eliminate the need for many signatures within the organization.

Seal only

The web portal also offers a ‘seal only’ option. When this option is selected, the sealed documents do not need to be signed by anyone. This is useful, for example, when sending terms and conditions or policies to show the recipient that the document is original and was genuinely created by the organization. An added advantage is the fact that the document cannot be modified without breaking the seal, guaranteeing that the document always remains in its original state.

To send a sealed document not requiring any signatures: create a new transaction, delete the signers, add one or more documents, select ‘Seal on’, and send the documents. The sealed document(s) will then be sent to the e-mail address of the active account.

Figure 3 - Settings for Seal Only

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