For work that your business subcontracts out to other companies, it is best to set-up separate Items & create Purchase Orders to record these as expenses. This feature allows you to record subcontracted Services and/or Materials.
In this article:
Set-Up Subcontracted Work in SingleOps with:
Item
Navigate to:
Purchases > Items > Items
Check the box next to the name of an existing Item and click Edit or create a New Item
Create or edit the subcontracted Item Price/Cost with these settings:
Default Price = the billable charge for this Item
Default Cost= the estimated cost charged to your business by the subcontractor/Vendor
Category= Material or Service
Subcontracted= When checked, the associated cost for this Item will only affect the Job's estimated margins.
Job
Create a Job with the Subcontracted Items (above) Included.
Mark the subcontracted Item as Billable & Actual if you are going to bill them to the Client using the Item’s default price. Mark the subcontracted Item as Actual only if you are going to bill the Client using the Purchase Order sent to you by the subcontractor/Vendor.
Purchase Order
Navigate to:
Purchases > Create Purchase Order or edit Approved Purchase Orders
Create a Purchase Order to record the expense on the Item(s) using the following settings:
Operation= this must match the Operation on the associated Visit
Associate with = Visit
Select the Associated Visit
Purchase Order Details = the Item(s) here must match the subcontracted Item(s) entered on the Job
Billable = only mark the Item as Billable if you did not mark the item as Billable on the Job/Visit & you want to use the Purchase Order to charge the client for the Service/Material
Approve the Purchase Order
Reporting
Completing the steps above will provide data on Estimated vs. Actual profit margins on Jobs & Visits with subcontracted Materials or Services. This information can be viewed on the Job/Visit pages themselves, as well as in profit and costing reports such as the Visit Profit Margin Report.