If your district uses SES as its Medicaid billing vendor, your district may have SLP Toolkit set up to collect documentation for Medicaid billing. In this setup, you’ll enter all required details in Toolkit, and your district plan manager will generate the billing report to share with SES.
👉 Important: Not all districts using SES have this integration set up. Some districts still require providers to document directly in SES’s platform. Please confirm with your district Medicaid coordinator or plan manager to know which process applies to you.
If your district is using Toolkit for SES billing, follow the documentation requirements below to make sure your sessions are eligible for Medicaid claims.
Documentation Requirements for SES
Provider Information
Full Name: Use your legal name as it appears in your district employee records.
Student Information
Full Name: Use the student’s legal name.
Student ID: Enter the student’s GTID number.
Date of Birth (DOB): Add the student’s date of birth.
DX Code (ICD-10): Select the ICD-10 diagnostic code that applies.
School District Name
Therapy Session Notes
Goal: Document progress toward the student’s IEP goal(s).
Notes: Include a description of the activity completed during the session.
Data for Billing Export
Service Type (CPT Code): Enter the correct procedure code for the service.
Place of Service: Enter where the service occurred.
Observation: Record the student’s demeanor during the session.
Best Practices
✅ Always use full legal names (no nicknames).
✅ Ensure GTID, DOB, and ICD-10 codes are accurate.
✅ Include an observation note for every session.
✅ Double-check CPT codes and place of service.
What Happens Next
If your district has enabled Toolkit → SES billing, your district plan manager will run and submit the SES billing report. You do not need to take additional steps beyond documenting accurately in Toolkit.
📌 Need extra help? Check out these tutorials:
If you have questions, please contact help@slptoolkit.com.