Pay codes categorise different types of payments and leave in SmoothPay.
Pay code categories
Pay codes are organised into three main categories:
Work
Paid time
Paying employees per hour for being at work
Can be saved as part of a template pay
Leave taken
Paid time
Paying employees for being on leave
Cannot be saved as part of a template pay
LWOP codes can be set up but are not necessary for anything other than tracking
Allowances
Not paid time directly
Every other type of payment that is not paid time directly
Can be saved as part of a template pay
Deductions
Recorded under the Payments tab in the staff screen or "recurring deduct" in the payrun screen.
Recurring deduction:
Regular deduction from an employee's NET pay
Can be a set amount that is deducted until further notice
Or a debt with a balance that is self-managed
Sundry deduction:
One off deduction from an employee's NET pay
Should be used instead of a recurring deduction, if the deduciton is truly one off
Using pay codes
When entering pay data:
Select the appropriate category tab (Work, Leave Taken, Allowances).
Select the specific pay code.
Enter the units (hours, days, weeks or amount).
Enter the rate if different from the default
Then Save
The pay code determines how the payment is treated in terms of tax and superannuation, with whatever classification is linked to the pay code.
Setting up custom pay codes
You can create custom pay codes to suit your organisation's needs in the Codes screen.