Welcome to SmoothPay's online payroll solution. This guide will help you get started with processing payroll efficiently and confidently.
New to SmoothPay?
Try the demo to explore SmoothPay with individual settings and familiarise yourself with the system before setting up your own payroll.
Understanding the interface
SmoothPay is organised into several key screens:
Staff screen: This is where you manage employee records, including personal details, contract settings, bank accounts, leave entitlements, superannuation settings, tax information, payment deductions and employment history.
Payrun screen: This is where you process your regular payroll. It acts as a drafting area where you prepare, review and finalise each pay run.
Reports screen: Access all payroll reports, including pay summaries, tax reporting, leave reports and accounting outputs.
Codes screen: Configure and manage system-wide settings including pay codes, deduction codes, cost centres and agencies.
Tools screen: Access utilities and maintenance functions like health checks, data imports and system backups.
Key concepts
Before you begin processing payroll, it's important to understand a few key concepts:
Pay cycles: The frequency at which employees are paid (weekly, fortnightly, monthly, etc.). Each employee's pay cycle is set in their contract settings.
Pay codes: Categories used to record different types of payments and leave. Pay codes are organised into work codes (paid time at work), leave codes (paid time on leave) and allowance codes (other payments not directly tied to time).
Template pays: Standard pay inputs that can be saved for employees who receive the same pay each period. This saves time by automatically loading their regular hours or allowances.