Part 1: Having the correct Access Rights

To start working in this sections you will need the appropriate system access:
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Part 2: Setting up the groups for a registration

After ensuring you have the relevant access rights, you can then configure the qualification which you want to add groups to for registration

We then need to work under Registration Setup > Groups

The first part is ensuring that the Registration Dates are correct for the upcoming registration and the groups which will be displayed are for the correct period.
In this example we want to have the registration open for 2021 and only have 2021 groups display on the module registration page.

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​Step 1: Select Registration Dates "Change"

Step 2: Set both sets of dates to 2021

Now you have the dates you want to control the registration

Part 3: Ensuring we have groups available for the upcoming registration

Now we need to check if all the modules groups will list for this registration period

We can check this by scrolling down to the Groups Available for Registration section

In our example we had groups from 2020, these were now automatically closed for registration, due to the Registration dates which were changed

Step 1 - Selecting Add to add a group

So in order for us to have groups available for registration, we need to Add a group, we do this by selecting "Add" in the frame in line with the Module/Course

Step 2 - Selecting Create new group to add the group

After selecting add you will have the option to select an exiting group, but in this case there aren't any others or Create new group, we'll use create new group for our example.

Step 3: Adding the detail for the group

Name:

This is the name you would like to give the group, if could be related to the time-frame e.g. 2020, semester 1, semester 1, 1st Trimester, Term 1 or any other name you would like to use which would make it easy for your institution to identify the group once they have selected the Module and want to generate a report.

​Code:

This is a four-character code which is sometimes displayed in the system where there may not be enough space on a table or report to display the full name of the group.

​Start Date:

This will be the date that learner will start in this module/course. Ensure that this date matches or is after the learners intake enrollment date. i.e. if your first day of training for a year is on the 20th of January, having your groups start on the 1st of January will cause some errors, so have the groups start on the 20th or the 21st of January, i.e. the day lessons would be underway for those related modules/courses

​End Date:

This will be their last day in the group, this could the day after rewrites are allowed for the final assessments or the final chance to pass with that particular group of learner without having to repeat the course/module.
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​Maximum number of students:

If you are unsure of the group size set it to zero, if you would like to set a figure as a guide so that you can see when a group is reaching or has reached its capacity, add a value.

​Assessment Type:

There are two assessment types to choose from simple and progression.

If we are happy with the selections we can then select Save
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So now we know that that group will be available for the registration period, we continue adding the groups until all of them have been setup