Overview
With our latest series of releases, we've focused on automating recruiter workflows, improving access control and making reconciliation with external systems easier.
With default user roles and permissions, the process of managing users and permissions at scale is now easier than ever, and you can rest assured that your sensitive data remains protected.
In addition, Ashby users can now automatically create jobs and openings from TeamOhana, reducing the manual work of adding job details and ensuring jobs are linked to the correct headcount in TeamOhana.
Finally, the TeamOhana ID bridges the gap between external systems, enabling customers to track the entire lifecycle of an employee.
We've covered these updates (and more!) in greater detail below.
Community news and events
Upcoming event: Balancing the Scales: The Path to Efficient and Agile Growth
Thursday, Februrary 23rd
Learn how Finance and People leaders are focusing on efficient, agile, and disciplined growth.
Featuring:
Scott Baumgartner, CFO at Docker
Mike McDonald, Head of Talent Acquisition at Snap
Holly Cafiero, CHRO at Newsela
Amanda Gregg, fmr. Head of Talent Acquisition at Postscript, Airbnb, Asana
Moderated by Beverly Carleton, fmr. Global Talent lead at LinkedIn, Google, Fitbit, Pinterest
Register here!
The Headcount People Podcast
Check out the second episode of our new podcast about all things headcount management. Our guest is Florian Gendeau, head of finance at Novo. He shares some amazing insights, learnings, and frameworks that will help you understand how Novo has been able to scale by 25x in just a few short years.
New features
Default user roles + custom roles
User Roles allow admins to customize the specific collection of permissions assigned to a user type (like Hiring Manager, Recruiter, Finance, and so on.) User Roles also incorporate access control, which determines what headcount, employee records and employee record details a user can see.
Before adding new users to TeamOhana, you'll assign them a user role which will determine the default access that they'll have once added to the platform.
Check out our Help Center article for more information and how to create and set user roles.
Creating jobs in Ashby
Recruiting teams can now create jobs and openings in Ashby straight from the TeamOhana platform.
This how-to article walks through the job creation process in depth.
TeamOhana ID
Employees are now given a unique TeamOhana ID that is assigned to them the first time they are claimed in the system. The TeamOhana ID stays with the employee for life, and it enables easy reconciliation across external systems, especially if employees are tied to multiple headcounts over time.
Learn more about TeamOhana IDs here.
Enhancements
Actual Start Date added for hired / offer sent headcount
Employment types normalized
User email able to be updated from the user profile
Justification box under Edit headcount > Basic details increases in size as the user types
Help and resources
Curious as to how Talent leaders can help their organization improve accuracy of headcount forecasts and load balance using TeamOhana? Check out this best practice article to learn more.
Calling all Hiring Managers and Department Leaders: this demo video covers the four most common workflows for your roles in TeamOhana.
Still have questions? Connect with our team here to get 1:1 support and learn about best practices for rolling out these new features in your organization today.