It's important to keep track of how much time your surfers are spending on different activities so you can monitor their development and experience.
It's also important to know how fair your schedule is - nobody wants to be lumbered with all the work, especially when it comes to busy channels.
Luckily, it's easy to do in Surfboard ✨
Time insights 🔮
As well as glancing over the schedule, you can quickly and easily see how much of a surfer's time has been spent on each activity.
In the daily activity schedule, click on any surfer to bring up their time insights in the toolbar. This will give you a summary of their scheduled time for the day you're viewing and the week that falls within.
This updates depending on the view you're in - so if you're in published mode you'll only see a summary of published activities. Otherwise, you'll see the drafted amount.
Timesheets ⏱️
Another way to keep track of the time your surfers spend on different activities is by downloading a timesheet that includes activities.
You can choose to download a breakdown of each shift, which is handy for tracking individual days, or a cumulative summary which is good for tracking time on activities over a longer period.
Timesheets are downloaded as a CSV which means you can manipulate them any way you want, or import them into other tools!
How do I download a timesheet?
Go to the ⚙️ Settings section of your account and then navigate to the Timesheets page.
On the Timesheets page, you will see a form to 'build your timesheet'.
First, select which surfers you want to download the timesheets for. This can be an individual, team, or everyone.
Then, select which type of data you want to download:
Breakdown of each shift will give you the exact start and end time of every shift that's worked. This is best for reporting on individual days or checking when surfers clocked in or out (read our time reporting guide for more information)
A cumulative summary will total all the surfers hours for the period of your choosing. This is best for reporting on longer periods of time, or doing your end-of-month payroll report.
Next, select the period you want to download the timesheets for. You can select a period of 1 to 31 days.
You can choose whether or not you also want to export data on any breaks or activities too.
Reporting on breaks can be helpful if surfers have specific paid or unpaid breaks.
Reporting on activities can be helpful for tracking fairness or a surfer's progression on certain topics
Finally, hit the Download CSV button to download your timesheet. You can then choose to import this into your payroll system or view it in a spreadsheet.