1. Access Calendar Preview
Note: Applicants must be uploaded to the program in order to use Calendar Preview. Applicants are not able to view their scheduling group or tier information.
Navigate to the Calendar page
Select Preview Calendar at the top of the calendar page
Select the applicant you'd like to View As
The program calendar will open in the same window, showing you the view for the selected applicant once invited
2. How the Applicant View differs from the Program View
Applicant calendar event views are different from Program calendar event views. Key differences include:
Event titles: Applicants see events listed by program name and specialty, regardless of the name your program entered
Color: All of your program's events appear to the applicant in a single color, which may differ from your program's actual calendar
Availability: The number of positions shown to the applicant is based on scheduling group and tier permissions, so it may not match the total available positions on your calendar
Private/hidden events: Applicants can only view private or hidden events if they're signed up for that event
Closed events: Applicants can view closed events, but they'll show as full regardless of scheduling group, tier, or actual availability
Waitlists: Applicants can sign up for one or more waitlists while concurrently signing up for one scheduled interview event (per round, for multiple interviews). Waitlist openings appear based on the scheduling group and tier of the available positions and of the applicant. Openings also differ by waitlist type: pooled waitlist openings appear to all applicants with the appropriate scheduling group or tier, while ordered waitlist openings appear only to the next applicant on the list
Lockout dates: Lockout date intervals will display if applicable
Completed interview events: Once an applicant completes an interview event (per round, for multiple interviews), all prior and subsequent interview events of that type or round are removed from their calendar. This does not apply to Social Events, which remain on the calendar after completion
Mobile app: This preview reflects the web experience only. Equivalent data will appear for applicants using the mobile application
For additional questions or support, please contact our team by emailing customercare@thalamusgme.com.