1. Access the Program Profile
Note: This profile is only visible to applicants after you have invited them to interview. |
The Program Director, Program Coordinator, and Program Administrator roles can edit the Program Profile sections. All other roles have view-only access.
Upon login, you begin on the Program Profile page.
To return here at any time, select the Program tab in the upper menu bar. You can jump to a specific section of the page at any time by clicking its item in the left-hand menu.
Start with Program Initial Parameters. Some of this information has been pre-populated from your ACGME profile.
To add or edit information, click Edit. The fields become editable, letting you customize your profile.
Program Track Participation is optional. It appears on your Program Profile only if at least one track has Profile Preview enabled. Here you can enter any tracks your program offers.
Note: After the Program Profile information has been entered, you can preview what an applicant will see by selecting the Preview Profile button on the upper right-hand corner of the page. |
2. Scheduling Groups
Scheduling Groups let you sort candidates into categories, which programs can use to set scheduling preferences. For example, you can assign an applicant to a Student Rotator group and invite them to schedule for one specific event date.
Scheduling Groups act as permissions within Thalamus. They control which interview spots an applicant can sign up for. Applicants cannot see which group or groups they are assigned to, and they can only access calendar events that include at least one position for a group they belong to.
Note: You must create at least one scheduling group before you can create calendar events, and each applicant must be assigned to at least one group before you invite them. Once an applicant has scheduled for an event, their scheduling groups can no longer be modified. |
To edit Scheduling Groups:
Select Edit in the Scheduling Groups section
Select Add New Group to add a group. A new row appears
Select the red "X" at the right of a group's row to delete it
Select Save to keep your changes, or Cancel to discard them
Important: A scheduling group cannot be deleted if it is currently assigned to an applicant in the current season. |
3. Program Images
Select Edit in the Program Images section
Select Browse under Program Logo or Program Background to choose an image file from your device
Select Remove to remove an image without replacing it
Select Save to keep your changes, or Cancel to discard them
Note: The recommended size for the Program Background image is 1000 × 214 pixels (width × height). |
4. Program Leadership
The Program Leadership section isn't connected to the Administration page or to any user accounts. How individuals are listed here has no effect on their user accounts or security roles.
Use this section to list Program Directors, Department Chairs, Associate Program Directors, Chief Residents, and Program Coordinators. This information is visible to any applicant you've invited to interview.
Select Edit in the Program Leadership section
Select the "+" next to a member type to add a new member
Enter the member's name
Select the teal circle next to the name to add a photo
Select the blue arrow next to a name to reorder the list
Select the red "X" next to a name to remove that person
Change the number in the box next to a member type to reorder how that role appears
Select Save to keep your changes, or Cancel to discard them
5. About Program
Select Edit in the About Program section
Enter a description of your program
Use the formatting toolbar to format your text
Programs can also embed a video on the main Program Profile page. Upload your video to YouTube or Vimeo, then paste the link into the Video Link field.
To add documents, select Add Attachments. Confirm that your document appears as selected (highlighted in teal) in the list, then click Select to add it to the profile.
For more information, visit Customizing the About Program section of your program profile and Adding a Video on the Program Profile Page guides.
6. Social Links
You can link up to five social media accounts to your Program Profile.
Facebook
X (formerly Twitter)
Instagram
LinkedIn
YouTube
From the Program page, navigate to the Social Links section
Select Edit
Paste the URL of the profile page you'd like to connect in the corresponding field
Select Save
Note: Once a link has been saved, the icon will only be viewable in the Preview Profile view.
Review the icons and links in the Program Profile view
Note: The view from the Program tab will look like the screenshot above. To view the social media icons and the applicant view, navigate to your Program Profile. |
From the Program tab, select Preview Profile in the upper right corner
The social media icon(s) will display under the program name
7. Program Year Salaries
To enter Program Year Salaries:
Select Edit in the Program Year Salaries section.
Enter salaries for PGY1 through PGY10 as whole numbers.
Select Save to keep your changes, or Cancel to discard them.
Note: Thalamus formats salaries automatically as you enter them. |
8. Contact & Locations
Select Edit in the Contact & Locations section to enter your program's contact information.
Update the Home Airport field and choose from the list of airports provided. This activates travel coordination features for applicants. If multiple airports serve your program, select the closest or most preferred one.
Note: The Home Airport field is a required field. |
For additional questions or support, please contact our team by emailing customercare@thalamusgme.com.