Inter-Company Transfer Basics
An inter-company transfer happens when you update the position of an employee who is tied to one Federal Employer Identification Number (FEIN) and transfer them to a different FEIN. On an employee's Position page in their profile, you'll select Inter-Company Transfer as the reason code when updating the position.
When you select a reason code, the following warning message appears: "You are making a change that may impact security. If your position change will affect who reports to this employee, then you will need to update the reportees' positions to assign them a new reports to. All current default recurring earnings will create automatically for a new position. If this employee has other recurring earnings, you will need to add them anew in their Earnings page."
Since deductions are tied to FEINs on the employee's pay information page, the employee's deductions will no longer be active. You'll need to re-add all deductions to the employee's profile after processing an inter-company transfer.
Inter-Company Transfer Steps
If you need to add a new FEIN, first contact Customer Care by selecting the blue chat button in the lower-right corner of any Toast Payroll page for assistance.
Navigate to an employee's profile> Position> Edit.
Select Inter-Company Transfer from the Reason field. Confirm the pop-up.
In the FEIN field, choose a new FEIN.
Select a new position in the Position drop-down menu.
Review any other fields that may need to be updated, such as Work Tax Location, Security Role, Reports To, and Levels (Company, Location, and Job). Note: Some data is lost during this process, so be sure these fields have applicable values selected.
Select Submit at the bottom of the page.
Additional Profile Updates
Navigate to an employee's profile > Jobs.
Add any applicable jobs that will be needed under this new FEIN.
If applicable, update the employee's TAFW tier and Benefits tier via their profile.
Add any recurring deductions that should be applied to this employee's new pay group (deductions will not automatically carry over from FEIN to FEIN).
Audit that your employee is correctly mapped to their new location in Toast Web, if applicable.
Timekeeping Updates
If an employee's current timesheet needs to be moved from their old FEIN/pay group to the new pay group during the pay period, contact Customer Care by selecting the blue chat button in the lower-right corner of any Toast Payroll page for assistance.