Running Payroll
Running Payroll
By Agent1 author124 articles
- Toast Payroll: Prepare to Run PayrollUse this checklist before every payroll run to keep employee profiles, tips, and time entries accurate so payroll posts on the first attempt
- Toast Payroll: Get Help With Your PayrollFind the most common cause and quickest fix for Toast Payroll roadblocks before, during, or after running payroll, including when to contact
- Toast Payroll: Run Your PayrollLearn how to run a payroll from start to finish. This guide includes preparation steps and verification of your payroll as well.
- Toast Payroll: Configure Custom Payroll ImportsOne way to add employee earnings and deductions to Toast Payroll is to import them via a CSV file. Find the template and import directions h
- Toast Payroll: Add or Edit Earnings & DeductionsAdd or change an employee's earning or deduction — recurring on their profile or one-time inside an open payroll.
- Toast Payroll: Preview Payroll StepAfter selecting the Preview button on the Pay Cycle Dashboard, the Preview Payroll step will appear.
- Toast Payroll: Employees Included in Invoicing
- Toast Payroll: Set Up and Configure Off-Cycle PayrollsSet up an off-cycle payroll in Toast Payroll, add the necessary earnings and/or deductions, and pay employees on your chosen check date, no
- Toast Payroll: Review and Submit StepUnderstand the Review and Submit step in Toast Payroll — estimated withdrawal, accounting summary, reports, and exceptions before you submit
- Toast Payroll: Payroll Due NotificationsLearn more about Toast Payroll email notifications.
- Toast Payroll: Request a VoidDecide whether to void a Toast Payroll record, recover net pay from the employee, request the void, and learn when it posts and how tax cred
- Toast Payroll: Paycheck Delivery FAQHow employees choose pay methods and how employers deliver, ship, track, and reissue paper checks in Toast Payroll.
- Toast Payroll: Manage Debit and Withdrawal SchedulesEvery Toast Payroll submission triggers two bank withdrawals — a Payroll Debit and a Tax Debit. Learn submission deadlines, timing, descript
- Toast Payroll: Manage Federal Bank HolidaysLearn how to manage federal bank holidays to assist in avoiding processing delays of taxes, checks, and deposits.
- Toast Payroll: Manage Toast-Printed Paycheck DeliveryWhen employees do not utilize direct deposit or a Toast Pay Card, they will receive a paper check. Learn more about Toast-printed paper chec
- Toast Payroll: Get Started With Payroll To DosPayroll to do’s are reminders for earnings and deductions that need to be added to a payroll. Learn how to create, acknowledge, and manage P
- Toast Payroll: Payroll Processing and Paystub FAQAnswers to frequent questions about preparing, running, and verifying payroll in Toast Payroll, plus paystub options.
- Toast Payroll: Issue Manual Checks (Quick Calcs)Use a Quick Calc to record manual checks issued outside of Toast Payroll so wages, deductions, and taxes appear on employee tax records.
- Toast Payroll: Reset a PayrollResetting a payroll will begin the payroll from scratch, removing any custom imports or changes made to the Employee Earnings step.
- Toast Payroll: Get Help With Custom ImportsFind answers to frequently asked questions about custom imports for Toast Payroll.
- Toast Payroll: Missed Employee or Missed Pay on PayrollIf an employee or hours were missed on a submitted Toast Payroll, use a Quick Calc, off-cycle payroll, or future payroll to pay the missed w
- Toast Payroll: Missing PayrollFind out why a payroll disappeared from your Pay Cycle Dashboard and how Toast Customer Care can restore it with a new check date so you can
- Toast Payroll: Payroll Posting GuidelinesLearn when to submit payroll, what the due date and check date mean, and what happens if you submit late.
- Toast Payroll: Get Help With When Employees Are PaidMap every payroll submission scenario — on time, late, weekend, holiday — to the resulting direct deposit and live check pay date.
- Outages and Disruptions: Toast PayrollIn the event that Toast Payroll is involved with an outage, it is important to recognize the type of outage and also verify your figures bef
- Toast Payroll: Attached Quick Calc Edits
- Toast Payroll: Inter-Company TransfersLearn why inter-company transfers are used to switch an employee from one FEIN to another in Toast Payroll.
- Toast Payroll: Stale-Dated Checks
- Get Help with Payroll Error: Cannot Process Payroll
- Get Help With Error: Issue With Toast Payroll Platform
- Get Help With Toast Payroll Error: Unable to Import Payroll
- Get Help With Toast Payroll Error: Cannot Post This Payroll
- Get Help With Toast Payroll Error: Unable to Schedule Payroll
- Get Help With Toast Payroll Error: You Cannot Post This Payroll
- Get Help With Toast Payroll Error: Looks Like Something Has Changed
- Get Help With Toast Payroll Error: You Are Unable to Post Payroll
- Get Help With Toast Payroll Error: Please Refresh the Page
- Toast Payroll: Auto PayrollAuto payroll lets you get some time back while Toast approves timesheets and tips and submits payroll on your behalf.
Deductions
Deductions
- Toast Payroll: Wage Garnishments FAQAnswers to common questions about wage garnishments in Toast Payroll: how to submit, set up, and report garnishment deductions.
- Toast Payroll: Determine a Box 15 AmountThe IRS has developed guidance detailing how an employer can calculate the "Employee Required Contribution" amount, also known as the Box 15
- Toast Payroll: Get Help With Blank Form W-4s
- Toast Payroll: Manage Deductions-Only Benefits Setup
- Toast Payroll: Redundant Deductions While Using SimplyInsured
- Toast Payroll: The Catch Up Feature and Deductions
- Toast Payroll: Edit Deduction Arrears
- Toast Payroll: Deduction Rollover
- A Vendor Tied to a 401K Deduction
- Toast Payroll: Configure VendorsA vendor is an organization that accepts payment on behalf of a client, typically for garnishments, but also for HSA and some retirement opt
- Toast Payroll: Get Started With Deduction CodesLearn about traditional payroll deduction codes, view their components, and see how to create a new deduction code in the Toast Payroll syst
- Toast Payroll: Get Help With System ArrearagesWhen additional taxes are being withheld to pay off arrears, an asterisk will appear on the employee's pay stub.
- Toast Payroll: Manage Employer Contributions for "Deductions-Only" Benefits
- Toast Payroll: Get Started With ExpensesExpenses is an additional feature available to certain Toast Payroll packages. Start here to learn the basics.
Direct Deposit
Direct Deposit
- Toast Payroll: Unsuccessful Direct DepositsTroubleshoot why a Toast Payroll direct deposit failed — fix incomplete setup, manage returned funds, request an ACH reversal, or get a fede
- Toast Payroll: Get Help With Direct Deposit AccountsAdd, update, or remove a Toast Payroll direct deposit account and resolve the most common Plaid errors.
Earnings
Earnings
- Toast Payroll: Get Started With Earning CodesEarning codes describe the type of earning/income that is applied to each employee's paycheck.
- Toast Payroll: Set a Unique Earning Code for Hours Worked
- Toast Payroll: Child Support Payments Remittance
- Toast Payroll: Retroactive Pay Change Not Reflected in Toast Web
- Get Help with Payroll Error: Tip Earning Code Error
- Toast Payroll: Pay Change After a Set Number of Hours
- Toast Payroll: Get Started With 2026 Minimum WagesThis article contains the 2026 minimum wage rates for each state and many local jurisdictions in the US.
- Toast Payroll: Add or Delete Quick Calcs in an Open Payroll
- Toast Payroll: Use Static GL Allocations for Salaried Employees
- Toast Payroll: Minimum WageRead this article for a basic look at minimum wage, how it works in Toast Payroll, and how to override the minimum wage default.
- Toast Payroll: Employee Earnings StepMake one-time earning, deduction, payment, and employee changes on the Employee Earnings step during a Toast Payroll run.
- Why Form W-2 or W-3 Wages Might Not Match a Manual CalculationExplains why manually calculated Form W-2/W-3 subject wages can differ from Toast Payroll's calculation and how to confirm the cause.
- Toast Payroll: Get Help With Blended OvertimeUse this guide for clarification on when and how blended overtime is utilized in Toast Payroll.
Highlights & Exceptions
Highlights & Exceptions
Payroll Reporting
Payroll Reporting
- Toast Payroll: Export Employee DataExport employee demographics, position data, pay history, tax packages, and benefits reports from Toast Payroll by export type.
- Toast Payroll: Payroll Summary ReportLook up what each Payroll Summary line item means and how Cash Requirements determines what Toast Payroll debits.
- Toast Payroll: Manage Payroll CalendarsReview your Toast Payroll calendar, learn what each date means, and find the right step to change a check date, pay frequency, or pay period
- Toast Payroll: Optimize the Report LibraryLearn how to access and use the Toast Payroll Report Library — including Management, Standard, Custom, Favorite, and Tax Filing reports.
- Toast Payroll: Review Payroll ReportsOnce payroll has been calculated, Toast generates reports for auditing and tracking details of that payroll. Look at each report and how it
- Toast Payroll: Document CourierThe Document Courier lets you send files to staff and view files sent to you by Toast or your staff.
- Toast Payroll: Get Help With Custom Retirement Reports
- Toast Payroll: Verify Payroll Was Submitted
- Toast Payroll: EEO-1 Reporting GuideEmployers with more than 100 employees (and federal contractors with more than 50 employees) must file demographic and data with the EEOC.
- Toast Payroll: Employee Detail and Payroll Register Report
- Toast Payroll: Payroll Liability by Date Range
- Toast Payroll: Single Report for Positions and Jobs
- Toast Payroll: All Employee Deductions Report
- Toast Payroll: Hours/Earnings by Date Range Report Is Blank
- Toast Payroll: Report of Total Hours Worked for Active Employees
- Toast Payroll: Reports With Employment Status of Employees
- Toast Payroll: Review Common Payroll ReportsFind the right Standard Library report in Toast Payroll for audits, paystubs, timekeeping, and consolidated payroll totals.
- Toast Payroll: FICA Tip Credit ReportThe FICA Tip Credit Report is the report in our report library for customers to use when filing IRS form 8846 and claim tip credit. Learn ho
Paystubs
Paystubs
- Toast Payroll: Review Check Frequencies
- Toast Payroll: Live (Paper) Check With Incorrect Name
- Toast Payroll: Paycheck Package Delivery Delays
- Toast Payroll: Review Paycheck Delivery OptionsThe Paycheck Delivery page allows you to set the method you would like to receive and/or distribute non-direct deposit or Toast Pay Card wag
- Toast Payroll: Manage Self-Written Paycheck DeliveryIf you'd like to avoid investing in check stock and printing and pay your staff by using a company checkbook or cash, take a look at self-pr
- Toast Payroll: View Your Paystub or TimesheetThis article includes step-by-step instructions on how to find electronic paystubs and timesheets for current and former employees.
- Toast Payroll: Create an Additional PaycheckAdding an additional check allows users to assign a second, independent check to the same employee on the same payroll.
- Toast Payroll: Create One-Time Live (Paper) ChecksReview how to turn an employee's wages into a live check, commonly used for bonuses or a locked/unavailable direct deposit account.
- Toast Payroll: Use Self-Printed Paycheck DeliveryCompare the differences between paycheck delivery options, discover how to choose an option, and find links for extra check stock.
Time Entry Management
Time Entry Management
- Manage Overtime RulesLearn how to automate overtime calculations for your employees and how Toast's overtime calculator can help.
- Apply Overtime Rules Retroactively
- Toast Payroll: Get Help With Holiday Hours On Timesheets
- Toast Payroll: Bulk Un-Approve Timesheets
- Toast Payroll: Overtime Across Different Locations
- Get Help with Payroll Error: Hours Unapproved by Manager
- Toast Payroll: Get Help With TimesheetsTriage timesheet symptoms — missing hours, display issues, duplicates, sync problems, unapproved hours — and route to the fix.
- Toast Payroll: Manage TimesheetsApprove, edit, unapprove, add, or delete employee timesheets in Toast Payroll so hours flow correctly to payroll runs.
- Toast Payroll: Use XPunch for TimekeepingCompanies without Toast POS may use the XPunch timekeeping system to record employee hours. Discover how to clock in and out and manage XPun
- Toast Payroll: Assign Time Zone to Timesheets and Time Punch/XPunch
- Toast Payroll: Change the Payroll A Timesheet Is Tied To
- Toast Payroll: Manage OvertimeWhen employees earn overtime, it will show up on their timesheets and in payroll runs. Learn more about overtime and what controls the rules
- Toast Payroll: Prevent Timesheets for Salaried Employees
- Toast Payroll: Adjust an Approved Timesheet
- Get Help With Error: Cannot Process Changed Time Entries
Tips & Tip Makeup
Tips & Tip Makeup
- Toast Payroll: Unable to Send Tip Pools After Submitting Payroll
- Toast Payroll: Get Help With Tip MakeupIf an employee makes less than minimum wage after tips, employers are required to make up the difference. Learn more about tip makeup here.
- Get Started With the Atlas IntegrationAtlas automates tip division, distribution, and compliance, eliminating manual work and ensuring accurate, tax-efficient payouts.
- Tips Manager With Toast PayrollMove pooled tips from Toast Web into Toast Payroll so they pay out on the next payroll run, plus fixes for common send-to-payroll issues.
- Toast Payroll: Review Tips Earning CodesTips in Toast Payroll will always be associated with an earning code. This articles takes a closer look at how tips and earning codes relate
- Get Help With Tip Discrepancies in ReportingIdentify why two Toast reports show different tip totals and apply the correct fix, or gather the right information before contacting Custom
- Toast Payroll: Manage and Integrate TipsThis is your comprehensive guide to tips and using tips in Toast POS and Toast Payroll. Find all things tips on this page.
Toast Pay Card
Toast Pay Card
- Employee Has Not Received Their Tips From Toast Pay Card
- Toast Payroll: Unauthorized Toast Pay Card Transaction
- Toast Payroll: Get Help With Toast Pay Card - Employer GuideEmployers can use this article for troubleshooting assistance or FAQ that come up surrounding the Toast Pay Card, Toast PayOuts, and the MyT
- Toast Pay Card: Employee FAQAnswers about your Toast Pay Card and Toast PayOuts — features, daily pay, transfers, delivery, errors, and leaving the program.
- Toast Payroll: Use the Toast Pay Card - Employer GuideOnce all contracts for Toast Pay Card and PayOuts are complete, see how to set it up, roll it out to staff, and run payroll with Toast Pay C
- Toast Payroll: Get Started With Toast Pay Card - Employer GuideGet started with the Toast Pay Card and PayOut program today. Learn about the program and how to activate it here.