This feature is only available with the following products:
Some of our customers use Clubessential for online event registration. For customers that do this, they can import a Special Event Roster from CE into a Round Roster within an event/league in our system.
(Note: This feature should not be confused with the CE Event Roster Sync. The Event Roster Sync imports registrants from a CE Special Event roster to an event/league roster in our system. The Round Roster Sync (discussed in this article) imports registrants from a CE Special Event Roster to a round roster WITHIN an event or league. This would be more typically used for leagues using multiple rounds. Each round within that league would be synced with a Special Event in the CE Calendar.
To enable this integration feature, contact our support team.
Connecting the Rounds CE Special Events:
To sync CE Special Events to rounds within our system go to the desired event/league then Calendar > Link Rounds to Clubessential Events (as shown below)
The rounds within that event/league will be listed. On the right, link each round with a Clubessential event. If there is no event in Clubessential on the date of the round, there will be nothing to select. Click "Save" after done linking.
After linking the rounds, go to Rounds > Round Player Roster > Import from Clubessential for the round where you'd like to import or update the round roster (as shown below).
There may already be players confirmed for this round (Rounds > Round Roster). The question is, before importing the players from CE event, do you want to move the players currently marked "Confirmed" on the round roster to "Not Playing"? Or do you want to keep those players marked as "Confirmed" and simply add the new players from the CE event import?
If you are updating a round roster instead of importing for the first time, and some players have canceled since the last update, select the first option because it will move the canceling player to "Not Attending".
When importing:
All new players and their information will be imported.
If the new players are not found on the event/league roster, they will be added there as well.
If there is any updated information for players currently on the roster, it will be updated.
To see the importing activity for a specific event/league, go to the Activity Log for that event/league.