This feature is only available with the following products:
(Note: Stripe charges a small fee per transaction. Please visit www.stripe.com to see their current pricing.)
When collecting payments via Stripe, you have the ability to invoice your players for anything you'd like. Typically used in independent leagues and tours, these invoices can be used to collect membership fees, lunch fees, or any other miscellaneous fee.
Contact our support team to enable the feature.
Invoicing Players:
To send player invoices, follow these instructions:
Go to the League/Event > Payment Center.
Make sure you have your Stripe account connected.
Select "New Invoice Group".
Select or enter the following in the "Description" tab.
Name: Name the invoice. The name of the invoice will show up in the Event Payment Center and on receipts.
Payment Account: Select the Stripe account that you'd like to send the payments to.
Optionally configure the invoice email using Email Configuration.
Go to the "Amounts" tab to select who is getting invoiced and for how much. You can individually select the players and enter the fee (as shown below).
Or you can click "Filtering and Settings" to select players using other methods (as shown below).
Simply "Check All" if you'd like all the players in the league/event to get invoiced. You can further filter by division, round, or custom field. The last option is to search specific golfers and select them one at a time.Determine who pays the Transaction fees (as shown below):
Add credit card fee to invoice amount (gross up): In this case, the golfers will pay the credit card fees.
Do not add credit card fee to invoice amount: In this case, the credit card fees will be taken out of the invoice total.
Note: All Transaction fees are determined by Stripe. Please visit www.stripe.com for the current pricing.
After selecting the golfers to invoice and who pays the transaction fees, you can then select how much to charge each golfer (as shown below).
In regards to the selected players, how much should they be charged? In the above screenshot, the amount is set to $25.00 for each player. If there are some players who need to be charged additional money, you can re-check them and add the extra amount to each checked player. If there is a sum of money that you'd like to distribute evenly amongst the selected players, use the third option. For instance, if a banquet dinner cost $800 to host, you can split that cost amongst the selected players.
Go to the "Reporting" tab and select the:
Contact Person: The person who will receive the email confirmations when a golfer pays the invoice.
Reporting Field: Optionally select a current (or create new) custom field that will list if the golfer has paid the invoice or not.
Click "Save". You will then be prompted with the option to immediately email the invoices to the players. If you decide not to immediately send the invoices, you can always send them later by going to the Payment Center and clicking on "Actions" then "Send Email Invoices".
How Players Pay the Invoice:
When the players receive the invoice email (example below), there will be a link to pay.
When clicking the "Pay Now" button, they will be prompted to the payment screen (as shown below).
The player can then enter his/her credit card information and pay the fee. After paying the fee, an email confirmation will be sent to the event/league manager confirming payment.
(Note: The payment page is secure. No credit card info is stored on our servers and while the page hosting payment pages doesn’t show the yellow lock, all credit card info is transmitted via SSL to Stripe, our payment gateway.)
Viewing Invoice Payments:
At any time, you can view your invoice group and the payments coming in by going to Event > Payment Center > and expanding the invoice group (as shown below).
You will see a summary of who was sent invoices and who paid or did not pay. By clicking on the dropdown arrow, there are some actions you can take for each player (as shown below).
You can:
Re-send the invoice via email (if the invoice has already been sent previously).
Edit the amount.
Waive the fee by making it complementary.
Pay by check or other means: Oftentimes, a player may pay you in person or via mail by check or cash. If that is the case, you can mark the player as "Paid by check" or "Paid by other means".
Delete the invoice.