Vendor invoicing in Vantage lets your subcontractors submit invoices directly through their workspace. You review them on your side and accept, reject, or request changes.
How the workflow works
The vendor creates an invoice in their Vantage workspace, linking it to the events they worked on.
They add any extra expenses and attach supporting documents such as receipts.
The vendor submits the invoice. It appears in your Invoices page with a status of In Review.
You review the invoice and accept, reject, or request changes.
If you request changes, the invoice goes back to the vendor to revise and resubmit.
Invoice statuses
Draft | The vendor has created the invoice but not yet submitted it. |
In Review | The vendor has submitted. Awaiting your decision. |
Change Required | You have sent it back for the vendor to revise. |
Accepted | You have approved the invoice. |
Rejected | You have rejected the invoice. |
Finding vendor invoices
Go to Invoices in the left sidebar. Make sure you are on the Received view, this shows invoices submitted to you by vendors. Use the filters to narrow by vendor, status, or date range.
FAQ
Can I create an invoice on behalf of a vendor?
Can I create an invoice on behalf of a vendor?
No. Vendors create their own invoices from their workspace. There is no option to create a received invoice from your side.
Can I download a vendor invoice as a PDF?
Can I download a vendor invoice as a PDF?
Yes. Open the invoice and click the Invoice button to download a PDF. You can also bulk-download invoices from the Invoices page.
Does accepting an invoice trigger a payment?
Does accepting an invoice trigger a payment?
No. Accepting an invoice in Vantage records your approval — it does not process any payment. Payment is handled outside of Vantage through your usual accounts process.