You can download vendor invoices as PDFs or export invoice data in bulk for use in your accounting system.
Downloading a single invoice as a PDF
Go to Invoices in the left sidebar and open the Received view.
Click the invoice to open it.
Click the Invoice button at the top of the Info tab.
The PDF downloads to your device and includes all event line items, costs, extras, and the total.
Downloading multiple invoices at once
Go to Invoices and select the invoices you want using the checkboxes.
Click Download PDF from the bulk actions bar.
Each invoice downloads as a separate PDF. You will find them in your Notification Center once ready.
Exporting invoice data
To export invoice data as a spreadsheet for your accounting system:
Go to Invoices and apply any filters you need, by vendor, status, or date range.
Click Export view.
The export downloads as a CSV file based on your current view.
Filter by status before exporting if you only want accepted invoices. For example, to export only what has been approved for payment.
FAQ
Can I export invoices from any status?
Can I export invoices from any status?
Yes. The export includes all invoices in your current view, regardless of status. Use the Status filter first if you want to export only a specific group — for example, Accepted invoices only.
Where do bulk PDF downloads appear?
Where do bulk PDF downloads appear?
Bulk PDF downloads are prepared in the background and delivered via your Notification Center. You will get a notification with a download link once the files are ready.
Does Vantage integrate directly with accounting software?
Does Vantage integrate directly with accounting software?
Not currently. Invoice data is exported as a CSV file for manual import into your accounting system. Get in touch if you need a specific integration — we can discuss what is possible.