Approving a timesheet in Vantage confirms that the hours logged for a date or date range are correct. Once approved, those entries are locked and cannot be edited by anyone.
Approving timesheets
Go to Timesheets in the left sidebar.
Click Approve.
Select a date or date range. Future dates and already-approved dates cannot be selected.
The list updates to show only team members with unapproved time in that range.
Select the people you want to approve, or select all.
Click Approve.
Approved dates are highlighted in green on the grid. If your selected range includes already-approved dates, those are skipped automatically, only unapproved dates are processed.
What approval locks
Once a date is approved for a person, all their entries for that date, across all time types, are locked. They appear with a green tick and cannot be edited or deleted.
FAQ
Can I undo an approval?
Can I undo an approval?
No. Approval is irreversible in Vantage. If you approved incorrect hours, you will need to account for the correction in the next payroll period or handle it outside Vantage.
Can I approve time for one person but not another?
Can I approve time for one person but not another?
Yes. The approval screen lets you select individual team members. Choose only the people you want to approve for the chosen date range.
What if someone has not logged any time for the selected dates?
What if someone has not logged any time for the selected dates?
They will not appear in the approval list. Only people with at least one unapproved entry in the selected range are shown.