How product review works in the vendor dashboard, what happens when you edit live products, and how new listings move through the system.
Operational details may evolve; if something in your account looks different, contact vendors@oblist.com.
Why curation matters
The Oblist is a curated platform. Listings are reviewed so the assortment, presentation, and buyer experience stay consistent with the platform’s standards—not as a judgment on the intrinsic quality of your work, but to keep the catalogue aligned with The Oblist’s editorial and visual direction.
Product statuses you see in the dashboard
On Products (/dashboard/products), listings are grouped by status (tabs / filters), including:
What you see (summary) | Meaning in practice |
Active (approved) | The product has been accepted and is part of the live flow; it can be synced to the public catalogue when applicable. |
Pending | Submitted for review; the team has not finished validation yet. |
Changes requested | The listing needs updates or a decision after edits or feedback (internally this corresponds to a “needs changes” type state). |
Rejected | Not accepted as-is; feedback should explain next steps where provided. |
Draft | Saved but not submitted for review (for example incomplete manual listings, or items imported from your catalog that still need completion). |
Exact labels on the page may vary slightly, but these buckets match how the dashboard counts and filters your catalogue.
Onboarding and your first listings
When you join, which pieces go live first and how your opening assortment is shaped are decided with The Oblist team (curatorial and artist-relations workflow). In the vendor dashboard, you prepare and submit products; they move through the statuses above until they are approved and visible to buyers according to the same rules as later additions.
If something is missing or needs correction, the team or your contact will reach out—you are not expected to guess every editorial requirement alone.
Editing products that are already live (approved)
Once a product is approved and connected to the storefront pipeline, the platform distinguishes two kinds of updates:
1. Operational updates (usually without a full re-review cycle)
If you only change operational fields, the system can queue a sync so the live listing catches up quickly (typically on the order of seconds in normal conditions—see internal sync documentation). Examples include:
Stock and stock-related options (e.g. stock mode, allow when out of stock)
Tags
SKU
Dimensions and weight
Delivery time (min / max)
Returns (accept return)
Variant structure and variant quantities / option-level pricing where applicable
So it is not true that only “price and inventory” update automatically: many logistics and catalogue-ops fields can update without treating the product as a brand-new submission.
2. Changes that send the listing back through review
If you change what the system treats as critical content on an already-approved product, the listing is flagged so the team must review again before everything is aligned with the public site. In the current implementation, critical changes include:
Product name (title)
Description
Images or video
Category
Condition
Price — unless your product is on manual price control (when automatic price sync from your own catalog is turned off, price changes may not be treated as “critical” in the same way)*
If you use Shopify (or similar) sync options, ask support if you are unsure whether price edits on your side are manual or synced.
After such edits, you may see the product under changes requested / similar until curation approves again; you may also receive email notifications when status or feedback changes.
Submitting new products
Manual creation
From the dashboard you can add a product (manual flow). You can:
Save as draft — work in progress, not in the review queue yet.
Submit for review — the product is sent with status pending review; the team is notified through the normal review pipeline (including automated emails where configured).
There is a confirmation step in the UI (Submit for Review) so you know when a listing leaves draft and enters review.
Connected catalog (e.g. Shopify)
If you import or link products from your own store, new rows often start as draft until required Oblist fields are completed; then you submit through the same review path. Technical details depend on your integration; your onboarding or support contact explains the flow for your case.
Assortment and “what you’re allowed to list”
Curatorial selection (which SKUs or lines fit The Oblist next) remains a business and editorial decision with your Oblist / artist-relations contact. The dashboard does not replace that conversation: coordinate new waves of products with the team so submissions match what has been agreed for the assortment.
Before uploading any new pieces, please send them to our curatorial team for approval..
Images and titles
Product images and titles are part of what buyers see first. They are subject to the same standards and review as the rest of the listing. The team may adjust or request changes so the visual and naming consistency of the platform stays coherent. A request to change a title or hero image is about fit with The Oblist’s presentation, not a verdict on the object itself.
Where to get help
Vendor Help Center: linked from the Help section of your vendor dashboard (same collection as this article).
Email: vendors@oblist.com
Artist / brand relations: continue to use the channel you were given at onboarding (for example your Oblist contact)—do not rely on the old “trade” profile wording; use the current vendor dashboard at https://pro.oblist.com.
Quick recap
Curation = review + alignment with marketplace standards, not a personal ranking of your work.
Statuses on the Products page tell you if a SKU is live, waiting for review, needs changes, rejected, or draft.
Many day-to-day edits (stock, dimensions, delivery, tags, etc.) sync without a full re-approval cycle.
Title, description, media, category, condition, and (usually) price on an approved listing trigger re-review.
New products = draft work + Submit for review, plus assortment alignment with your Oblist contact.