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Reconciliation: Invoice Date, Payment Terms, & Due Date

How dates and payment terms operate within Vic.ai

Ryan Goetz avatar
Written by Ryan Goetz
Updated over 3 weeks ago

There is a close relationship between these three header-level date fields:

  • Invoice Date

  • Payment Terms

  • Invoice Due Date

Ideally, each invoice will have these three attributes, but some will have only two, or perhaps just an invoice date.

Vendor Payment Terms

If Payment Terms are sourced from the vendor record, you will instead see a small βœ… . The AI will not make any predictions, and instead default to the stored vendor payment term.

Invoice Dates and Payment Terms Mismatch

Vic.ai will flag for you, via a yellow box outline, if there is a mismatch between the invoice date, payment terms, and invoice due date.

If you enter the due date field, you will see an option to calculate:
"Compute invoice date + payment terms = Due Date." Selecting it will perform the math of Invoice Date + Payment Terms" to bring the Due Date into alignment.


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