Summary:
This article provides step-by-step instructions on how to add individuals to the Watch/BOLO (Be On the Lookout) list in the Visitu Dashboard. This feature enhances campus safety by flagging individuals who require extra monitoring or access restrictions when entering campus premises.
Overview:
The Watch/BOLO list is a powerful tool for school administrators to manage security and ensure the safety of students, staff, and visitors. By adding individuals to this list, administrators can receive instant notifications when flagged persons attempt to check in or enter the school grounds. Use cases include custody disputes, safety concerns, or tracking VIPs.
Step-by-Step Instructions:
1. Access the Watch/BOLO List
Log in to your Visitu Dashboard.
Navigate to the Settings menu on the left-hand side.
Select Watch List from the menu options.
You will see the existing entries on the Watch/BOLO list, as shown in the first screenshot.
2. Add a New Individual
Click the Add New button in the top-right corner of the Watch List page.
A form titled Add to WatchList will appear (refer to the second screenshot).
3. Enter the Individual’s Details
Name: Enter the full name of the individual.
Birthdate: Use the date picker or manually input the individual's birthdate in the format mm/dd/yyyy.
Notes: Add any relevant information, such as custody details, security concerns, or VIP status.
Photo: Upload a photo of the individual (optional but recommended for easy identification).
4. Configure Notifications
Under the Who’ll Be Notified field, select the staff members or groups who should be alerted when this individual is flagged. Use the search bar to find the relevant personnel.
5. Enable Verification (Optional)
If needed, check the Require Verification box. This will require manual verification by staff before allowing the individual to proceed with badge printing or campus access.
6. Save the Entry
Click the Save button to add the individual to the Watch/BOLO list.
The new entry will now appear on the main Watch List page.
Examples:
Custody Issues: Flag a parent with restricted visitation rights to prevent unauthorized access to students.
Security Risks: Add individuals with a history of concerning behavior to notify security personnel.
VIP Tracking: Monitor prominent visitors, such as donors or board members, to ensure their experience is smooth and well-coordinated.
How This Helps Schools:
The Watch/BOLO list improves campus safety by proactively monitoring individuals who pose potential risks or require special handling. It automates notifications to key staff, reducing the chances of unauthorized access while ensuring compliance with custody or legal restrictions. This feature also helps schools maintain a professional and secure environment for all.
Support Information:
If you have questions or need assistance, contact Visitu Support at support@visitu.com. Our team is happy to help!