Whale is an AI-powered platform custom-built for teams to document, share, and manage Standard Operating Procedures (SOPs), policies, and company knowledge all in one place—blending ease-of-use with smart automation .
With Whale, creating process documentation becomes effortless thanks to our suite of AI tools, intuitive editor, and organized workspace. You can produce guides, playbooks, and trainings faster—no coding or heavy design skills needed .
Key Features & Capabilities
1. AI‑Assisted Documentation
Whale’s AI Assist helps your teams transform ideas and workflows into well-formatted SOPs in minutes. It can even auto-generate quizzes, checklists, or step-by-step guides from plain text or imported content.
2. Centralized Knowledge Hub
Store all company knowledge—SOPs, policies, onboarding flows—in a single hub where content is searchable, versioned, tagged, and continuously updatable.
3. Training & Onboarding
Turn documentation into structured training flows. Assign content, track completion and performance, and reduce new-hire ramp time with automated and personalized learning pathways.
4. Review & Collaboration Tools
Set review cycles, assign content experts, and allow comments and feedback. Version history and permission groups ensure quality control and content governance.
5. Integrations & Accessibility
Seamless plug‑in with popular tools—Google Drive, OneDrive, Dropbox, HubSpot, ConnectWise—and a browser extension for in-app access. Plus, a mobile app lets field teams consult guides anytime, QR-code‑enabled for instant use.
Why Choose Whale?
Designed for speed & ease: Unlike complex platforms like SharePoint, Whale is intuitive and built around fast process creation and knowledge sharing.
Built-in support: Onboarding support, templates, AI co-creation, and a dedicated customer success team help teams get up and running quickly—many customers cite the care they receive as exceptional.
Flexible pricing: Whale offers a free-forever plan, with paid tiers for scaled and enterprise teams.
Who Is Whale For?
Whale is ideal for:
Mid-sized to large teams seeking a single source of truth for operations and training.
Rapidly scaling businesses needing consistent SOPs, and streamlined onboarding.
Organizations prioritizing user-friendliness, fast setup, and automatic content updates.
Companies embedding knowledge into daily workflows via extensions, mobile access, and embedded quizzes.
How It Compares (at a glance)
Feature | Whale | Traditional Tool (e.g. SharePoint) |
Documentation Speed | Fast with AI Assist | Manual and slower |
Training Tools | Built-in flows, quizzes | Limited, often requires add-ons |
Ease of Use | Intuitive and fun to use | Steeper learning curve |
Support | Personalized, proactive customer success | Standard, less tailored support |
Pricing | Free + scalable plans | Microsoft 365 add-on costs apply |
Summary
Whale is more than just documentation software—it’s a complete AI-driven platform for knowledge capture, training, and team alignment. With its emphasis on speed, scale, and human support, it’s built to help companies systemize operations, onboard employees faster, and keep knowledge evergreen.
Use Whale when you want to make your company’s processes clear, consistent, and easy to access—no matter where your team works.
Visit our website for more information.