Google Drive Assignments allow you to create an assignment for your students and attach a Google Doc, Google Slides, or a Google Sheet file to the assignment. A copy of the template file is created for each student in your class, and that file is shared back with you.
IMPORTANT INFORMATION ABOUT GOOGLE DRIVE ASSIGNMENTS:
Students MUST be logged into a Google account through their browser to work on and submit assignments using this feature. For students who do not have Google accounts, consider using a different approach or providing an alternative way to submit the assignment.
When you create an assignment with Google Drive Assignments, you are the “owner” of the file, and the file is “shared” with the student. When the file is shared with the student, the student has Edit access to the file and can modify the copied document.
Once a student clicks Submit, the file moves from the In Progress tab to the Submitted tab in the Schoology assignment. This also changes the student’s access to Comment only, which means the student cannot make changes to the document but can add comments.
If a student submits the assignment and needs to make changes before the due date, both you and the student can un-submit the assignment so the student can have Edit access again. After the due date, the student cannot un-submit the assignment and cannot edit the file.
PLEASE NOTE: Google Drive Assignments are used for independent student work and not collaborative work. If you want students to work together on an assignment, consider adding a link to the file in your course.
Steps to Creating a Google Drive Assignment
Navigate to your Schoology course and click the chevron to the left of one of your main folders to expand the folder.
Hover your mouse pointer directly below the location where you want to add the assignment until you see a green dashed line.
Left-click your mouse and then click Add Assignment.
Name: Enter the assignment name, which will be displayed inside your folder. Provide a unique and meaningful name for every assignment in your course. This makes it easy for you and your students to locate the assignment in the gradebook. For example, add the week or topic number to the beginning of the assignment name.
Additionally, at the end of the name, it’s very helpful to add the approximate amount of time it will take students to complete the assignment along with the number of points that can be earned.
Description: In the assignment description, provide clear and concise instructions on how to complete the assignment. Including an audio or video recording is recommended for your assignments to create a teacher presence and to enhance assignment instructions.
Use the rich text editor tools to apply formatting to the font; change the indent or alignment of selected text; insert a link, image, or table; spellcheck the description; apply paragraph headers; and switch between Visual and HTML.
REQUIRED: Per eAcademy course requirements, include the approximate amount of time it will take students to complete the assignment. Also include the number of points that can be earned.
Here are Assignment Instructions you can include in your Description, if desired.
~ Click My Document to view the Google Drive file.
~ Review the assignment instructions and complete the assignment by typing directly in the file.
~ When finished, click Submit Assignment.
~ On the next screen, click Yes, submit, and finally, click Done.
~ Use the breadcrumb trail at the top left to return to the weekly topic or the course landing page.
RESOURCE WITH STEP-BY-STEP INSTRUCTIONS:
Format Options: Select Google Drive Assignments.
If you have any issues connecting to your WIU Google Drive account, click Options, click Account Settings, and log into your WIU Google Drive account.
Scroll down your list of files or type the file name in the Search Google Drive field and select the file you would like students to complete. Make sure the sharing permission is set to "anyone with the link can view."
Click Attach. The file is now attached to the assignment.
REQUIRED - Due date and Time: All graded eAcademy assignments must have a Due date and time. To provide students with plenty of time to submit the assignment, set the time to 11:59 PM. This is a soft End Date and students can submit the assignment after this date unless you use the Lock feature (see Lock information at the bottom of this resource).
pts: Enter the number of points the assignment is worth.
Category: From the Category drop-down menu, select Assignments.
Period: From the Period drop-down menu, select the grading period that aligns with the Due date. DO NOT select Set as midterm/final. This may negatively impact student grades.
Factor: Leave the Factor setting at the default value.
[NEW] Collected Type: Checking the box will disable the ability to add a traditional score to the assignment in the gradebook. This is an Exception code that allows you to forgo traditional grading on a material. You can keep track of student work on assignments without impacting grading calculations as appropriate (e.g., Field Trip Forms). Enabling this setting will create a new column in the gradebook.
Scale/Rubric: Leave the Scale/Rubric setting at the default value.
Click Create.
If desired, change the Options at the bottom of the Create Assignment window.
Individually Assign: Use this setting to only display the assignment to one or more members of the course or a grading group.
Lock: This setting prevents students from making submissions.
By default, this feature is disabled. Click the Lock icon to get started. From the drop-down menu, select either Lock on… or Lock now. If you select Lock on…, enter the date and time you wish to lock the assignment.
Submissions Enabled: You can choose to disable submissions if the assignment does not require something in return from the student - for example, reading homework.
Published to students: Use this setting to display or hide the assignment from the student view. The assignment is published by default and immediately available to students.
Grade Statistics: When enabled, this setting displays the statistics for the assignment to the students, which is located in an icon above the assignment submissions.
Comments: This setting is enabled by default and allows students to comment on the assignment. Use care with this setting because students may think the Comment box is used for assignment submissions. You may want to disable this setting.
[NEW] Count in Grade: This setting is enabled by default.
If disabled, this setting allows you to exclude a material’s scores from the grade calculations. This allows you, students, and parents to know immediately if a material is used in grading.
An example might be a pre-test you don’t want to count in grade calculations. The assignment grade will appear in purple italics in the gradebook and will not impact a student’s overall grade.
Copy to Courses: This setting allows you to copy the assignment with the current settings and options to another course.
PLEASE NOTE: At the current time, the attached Google file DOES NOT get copied when you copy a Google Drive Assignment to other courses. If you choose to use this feature, you will need to edit the copied assignment and attach the Google file.
Viewing Student Submissions
Navigate to your Schoology course and click the assignment name.
Click In Progress to see how the students are doing with the assignment and if they opened the assignment yet.
Click Submissions to view and grade each student’s assignment.
Use the breadcrumb trail at the top left to return to your course landing page or weekly topic.
From the course landing page under Reminders on the right, you’ll see the total number of ungraded assignment submissions.