A valve log represents a valve operation and a status check represents a validation of the current status of the valve (Open, Closed or Partly Open).
Open - currently represented by the color green
Closed - currently represented by the color red
Partly open - currently represented by the color yellow
Valve list
The valve list gives an overview of all the valves and their current status:
From the valve list you can navigate directly to the valve logs for that particular valve.
Valve logs
The valve logs represents a timeline of both logs and status checks
The status check is represented by a check-in-a-circle symbol:
Is this valve log part of a plan?
If this valve log is created as part of a plan it will be marked with the name of the plan:
You can then easily navigate to that plan
Adding log and status check
You select if you want to add a log or a status check by selecting the correct link:
Adding a log
Click the '+Add log' button and you will get a pop-up window to fill out.
When adding a log, some information is already pre-populated such as Time (Time is set to NOW (default to your local PC time zone setting and stored as UTC value)), Operator (taken from the last known log, so it will be empty the very first log you create), Worksite and Initial position. You will also see handy information on the top bar of the pop-up; "Turns to open", "Do not exceed torque" (also known as Damage torque), Operational direction (requires the Direction to open is filled out in the meta-data section first and have the chosen Final Position selected in the 'Add log' pop-up) and Subsea ROV marking. Having this information readily available in the Add log pop-up will make it easier to input the correct data and that you do not need to navigate back to the valve meta-data overview to retrieve that specific information.
You will also be able to upload the 'as found' and 'as left' images from the valve operation once you have the images ready from the ROV crew.
Time - time of valve operation (Mandatory).
The date and time stamp is automatically populated
NB: The date is shown as per your local browser settings (so it could be dd/mm/yyyy or mm/dd/yyyy), so please pay extra attention to this when looking at the valve log overviews later (as that is shown as per your browser settings too).
The time is stored as UTC values. Just input the actual time of the operation for the regional time zone that you are in currently. Again, the time shown in the valve log overview will be displayed as per your browser settings, either showing the time as a 24-hour clock variation or with the AM/PM variation.
Operator - company responsible for this valve operation execution, e.g. a third party contractor. This field is automatically populated with the previous input, thus make sure to confirm that the text is correct as you might have different vessel operators performing a valve operation.
Worksite - worksite and/or vessel responsible for the valve operation. This field is automatically populated with the previous input, thus make sure to confirm that the text is correct as you might have been at different locations/worksites for the particular valve operation.
Initial position - initial position as found valve position. This field is automatically populated with the 'Last final position' as seen in the valve meta-data information list.
NB: If you add a log from the Planner view, this field is automatically populated with the relevant 'Operation' information. Thus make sure to confirm that the 'starting operation status' is the same as the actual 'Last final position' status from the valve meta-data information section prior to carrying out the particular valve operation. You can plan ahead and choose the operation 'as-found to as-left' status in isolation of what the actual status of the valve is today.
Final position - final position as left valve position (Mandatory).
NB: If you add a log from the Planner view, this field is automatically populated with the relevant 'operation final position' input.
Break out torque (Nm) - end-to-close, start-to-open torque applied in Nm. Manual input required.
Max running torque (Nm) - max running torque measured in Nm after valve break out. Manual input required.
Actual turns - number of turns required to change valve position. Manual input required.
Comments - free text to describe valve operation such as observations, special circumstances. Manual input required.
As-found image - you can add an image of the valve as you found it. Manual upload required.
As-left image - you can add an image of the valve as you left it. Manual upload required.
Adding a status check
When adding a status check, you are only confirming the current valve position (status):
The date and time stamp is automatically populated
NB: The date is shown as per your local browser settings (so it could be dd/mm/yyyy or mm/dd/yyyy), so please pay extra attention to this when looking at the valve log overviews later (as that is shown as per your browser settings too).
The time is stored as UTC values. Just input the actual time of the operation for the regional time zone that you are in currently. Again, the time shown in the valve log overview will be displayed as per your browser settings, either showing the time as a 24-hour clock variation or with the AM/PM variation.
Operator - company responsible for this valve operation execution, e.g. a third party contractor. This field is automatically populated with the previous input, thus make sure to confirm that the text is correct as you might have different vessel operators performing a valve operation.
Worksite - worksite and/or vessel responsible for the valve operation. This field is automatically populated with the previous input, thus make sure to confirm that the text is correct as you might have been at different locations/worksites for the particular valve operation.
Final position - confirm the 'Final position' of the valve status (Mandatory). Manual input required.
Comments - free text to describe valve operation such as observations, special circumstances. Manual input required.
As-left image - you can add an image of the valve as you left it. Manual upload required.
Editing a log or status check
At any time you can navigate to the log section for a valve:
There you can click on the pencil to start editing:
Make the change and save:
Editing the pictures
You can also edit the pictures by first deleting it and then add a new one:
Deleting Valve Logs and Checks
You can delete valve logs and status checks (please use with caution as you will not be able to retrieve the delete log/check). To be able to delete, your access rights role must be that of either Manager or Administrator (NB: the same role as required to create and/or edit valve logs and checks).
When you are signed in (as a Manager or Administrator), you will now be able to see the 'trash bin' (delete) icon next to the 'pen' (edit) icon.
The Overview tab will display the last log entry time and last final position. As usual, the information is taken from the Logs tab and the relevant valve history. So in the above example, this is the information (valve operated to partly open on 19/06/2024 at 08:05am) that will be displayed on the Overview tab:
To start the process to delete a log, click on the 'trash bin' icon
You will need to confirm your decision to delete the log. So if you clicked the delete icon in error, you can just click 'No' in the confirmation pop-up window and the log/check is not deleted.
When you have confirmed the deletion of the log/check, there will be a confirmation message displayed at the lower right hand corner of your browser for 3 seconds and then disappear automatically.
The Overview tab will now reflect the details from the Logs tab (valve checked as Closed on 26/10/2023 at 15:43 (3:43pm)) , which corresponds to the last known and visible entry of the valve log/status check history.
When a valve log/check entry is part of a plan
There is a built-in security process that will run a check on any log or check (that is confirmed to be deleted) if the entry is connected to a plan. In this case, if a valve log/check is part of a plan and has been added via the plan page, then the system will not allow you to delete the valve log/check.
The steps to delete a valve log/check that is part of a plan is to move the plan back to the Planning stage.
Then you can delete the individual line item for the relevant valve. Confirm your deletion with a Yes in the pop-up window.
You can now add the specific valve operation as a line item to the plan again (NB: remember to place the valve operation at the correct order in the plan if needed).
P&ID - visualizing valve status
If you use the dynamic P&ID functionality you will instantly the latest valves status (taken from the last final position information of the specific valve Overview) visualized by color coding (Green = Open, Yellow = Partly Open, Red = Closed):
If you need to manage your own P&IDs you can read this article: P&IDs - Creating an interactive P&ID using Inkscape | 4insight (intercom.help)